MAELC Program Coordinator

MAELC Program Coordinator

Reporting To: Executive Director, MAELC
U Classification: Executive Office & Administrative Specialist
U Classification #: 1885
Position #: 223628
Pay Range: Step 4: $24.9/hr - Step 10: $27.98/hr
AFSCME Bargaining unit consideration begins on 3/31/2026 and ends on 4/7/2026.

Schedule: M-F, 8:00 a.m.-4:30 p.m (40 hours per week) This position is hybrid with an expectation to work in the University of Minnesota-St. Paul office 2-3 times per week.

Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program.

Description
The Program Coordinator provides essential support for MAELC's programs, meetings, events, and initiatives. This role is responsible for managing MAELC's grant and scholarship programs and communicating about MAELC and agricultural education through the website, social media, and newsletters. The Program Coordinator will participate in events and engage with a variety of stakeholders, including State Teach Ag Results (STAR), Minnesota Teach Ag, and Team Ag Ed.

Major Areas of Accountability:
Program Coordination - 40%

• Administer the MAELC Grants and Scholarship programs which includes application management, coordinating committee review, as well as working with award recipients by overseeing all paperwork, monitoring progress, and ensuring compliance with funding guidelines
• Assist in the development, planning and execution of MAELC strategic initiatives, including supporting the State Teach Ag Results (STAR) and Teach Ag efforts

Organizational Support - 35%

• Support financial processes, including paying invoices, tracking income and expenditures, reconciling monthly reports, and generating budget reports for the board
• Assist in the planning and coordination of MAELC events and projects
• Prepare for and help with MAELC board meetings such as organizing meeting packets, taking minutes, ordering meals and processing member reimbursements
• Supervise student worker and assist with providing support to contract employees
• Provide general office administration

Communications and Outreach - 25%

• Design and manage website, social media outlets and informational graphics and handouts about MAELC and agricultural education
• Serve as editor of MAELC newsletters (includes design, drafting and distribution)
• Act as a contact for key stakeholders, including offices of legislators, government agencies, agriculture teachers, schools, communities, representatives from agricultural and education organizations, and the general public
• Represent MAELC at various events, such as conferences and stakeholder meetings
• Plan, set up and manage MAELC informational booths at educational conferences

Essential Qualifications

• High School Diploma/GED and four years of related office experience in education and community relations. Training/education may be substituted for some of the years of experience.
• An understanding of formal agricultural education in K-12 and post-secondary schools
• Excellent communication skills, both written and verbal, with the ability to interact effectively with stakeholders at all levels
• Experience in Microsoft Office and social media platforms, especially Facebook
• Experience with coordination of meetings, event planning and project management

Desired Qualifications

• Bachelor's Degree related to agriculture, education or communications
• Experience with graphic design, including Adobe Creative Cloud (Photoshop, In-Design and Dreamweaver or other web development applications) as well as Canva
• Experience with budget and grant management
• Strong organizational, problem-solving, and detail-oriented skills; ability to work independently, take initiative, and manage multiple projects
• Collaborative, proactive team player with the ability to work effectively with diverse stakeholders.

MAELC is a 16-member legislative council that provides leadership to promote and expand agricultural education in Minnesota. The state legislature, agricultural educators, and agriculture industry leaders are all represented on the council. MAELC is housed in the Agricultural Education, Communication and Marketing office at the University of Minnesota-St. Paul campus.

Pay Range: Step 4: $24.90 per hour - Step 10: $27.98 per hour, depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

Please include a resume and a cover letter.

AFSCME Bargaining unit consideration begins on 3/31/2026 and ends on 4/7/2026.

The application review will begin on April 21, 2026.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).