Bioengineering Director of Student Affairs - 139139

Under the general direction of the Bioengineering Chief Administrative Officer (CAO) and the Department Chair, the Director of Student Affairs is responsible for the administrative management of the Student Affairs unit of a large, complex department and of the Stand Alone Bioinformatics and Systems Biology (BISB) Ph.D. Program. The incumbent oversees the Student Affairs administrative and instructional support functions for the Bioengineering undergraduate and graduate programs and the Stand Alone Bioinformatics and Systems Biology (BISB) Ph.D. Program including (but not limited to): advising, admissions, outreach and recruitment, course scheduling, student registration, staffing of instructional programs, graduate student financial support, and student enrichment/diversity.

The Director exercises leadership and discretionary authority to solve highly complex managerial and programmatic issues and utilizes a high degree of independence, ingenuity, and analytical skills to resolve complex problems without precedent and/or structure.

The Director is responsible for oversight and management, as well as timely and effective delivery of administrative services that fulfill the research, teaching, and outreach mission of the Shu Chien-Gene Lay Department of Bioengineering.

The Director functions as the principal adviser to the CAO, Chair, and faculty on a broad range of complex student affairs issues. As needed and appropriate, represents CAO, Chair, and the Department with other internal and external units.

Establishes and implements new, and refines existing, academic programs, policies, and procedures.

The incumbent organizes, develops, documents, and implements best practices for the Student Affairs unit that are in compliance with UC policies and federal, state, and local regulations and specifically those affecting the three distinct NIH Training Programs administered by the Department. The incumbent conducts process re-engineering where needed, manages data, prepares statistical reports for self and others, and conducts short and long-term planning.

The director actively participates in the short- and long-term strategic planning for the unit curriculum and programs.

Oversees financial management and resource development for graduate student support and student related activities. The director maintains the Student Affairs unit budget and oversees the planning, management, and coordination of student support to include Graduate Student Research funds, TA funds, Fellowships, Block Grant Allocations and other fund sources for both Bioengineering and the Stand Alone BISB Ph.D. Program.

Manages staffing levels and provides leadership and supervision to a professional student affairs staff.

In collaboration with the Chair, CAO and IRO Office, tracks industrial trends to ensure curricula are in line with industry needs and that Bioengineering remains competitive.

• Bachelor's degree in related area and / or equivalent experience / training.

• Advanced knowledge of advising and counseling techniques.

• Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences. Skill in determining suitable utilization of computer applications to performance of task. Ability to modify existing programs as appropriate.

• Advanced verbal and written communication skills.

• Interpersonal skills. Excellent interpersonal skills to communicate with faculty, students and staff using tact, diplomacy and discretion.

• Multicultural competencies; ability to work with diverse populations. Strong demonstrated skills to articulate complex program requirements to a variety of individuals with broad educational, cultural, and language backgrounds in a pleasant and courteous manner.

• Advanced knowledge of complex visa and immigration policies, procedures and regulatory requirements for international students and scholars.

• Ability in problem identification and reasoning; ability to develop original ideas to solve problems, persuasion, leadership. Strong analytical, inductive and deductive reasoning skills. Strong demonstrated problem-solving skills. Demonstrated high-level critical thinking and interpretive skills to analyze situations, define problems, identify concerns, develop, propose and implement solutions. Creativity to analyze and solve unusual and new problems in ways that establish effective and efficient procedures.

• Skills in monitoring / assessing people, processes or services, to make improvements.

• In-depth knowledge of the field's post-degree employment opportunities and practices.

• Skills in project management, social perceptiveness to be aware of others' reactions and understanding why they react as they do.

• Strong knowledge of graduate and undergraduate programs, administration of curriculum, fiscal, and personnel activities. Ability to analyze policies and procedures and advise students, faculty, administrators and others about requirements.

• Skills in monitoring / assessing people, processes or services, to make improvements. Strong demonstrated understanding of good management, administrative and personnel practices. Demonstrated supervisory skills and experience to monitor production and quality of work, and set performance standards. Ability to assess staff capabilities and to delegate, assign and redistribute work as necessary. Ability to teach/train staff in all aspects of job duties/responsibilities.

• Skills and knowledge to supervise, delegate and set priorities. Ability to adjust to shifting priorities and work under short deadline situations while maintaining composure.

• Excellent communication skills, written and verbal. Ability to write concisely, persuasively, and in summary form. Skill to compose, edit and proofread narrative sections of printed information. Ability to express verbally one's position, plan of action, evaluation or interpretation in a professional, concise, and courteous manner.

• Ability to work independently exercising initiative and judgment in the performance of responsibilities. Strong leadership, organizational, negotiation, decision-making and management skills.

• Skills in project management, social perceptiveness to be aware of others' reactions and understanding why they react as they do.

• Ability to analyze work situations and implement long range plans to develop systems and procedures to fulfill complex organizational needs.

• Strong negotiating skills to resolve conflicts among staff, faculty, and students.

• Demonstrated fiscal/accounting skills. Demonstrated experience with and knowledge of finance, general accounting practices, business management, fund accounting, audit trails, and use of cost-centers

• Advanced working knowledge of Excel and demonstrated ability to develop complex statistical analysis, forecasts and data projections for department graduate and undergraduate matters.

• Demonstrated ability to extract pertinent information from computerized databases and other sources, conduct analyses, and prepare proposals and reports.

• In-depth knowledge of the field's post-degree employment opportunities and practices.

• Knowledge of UCSD campus rules and regulations relating to academic polices and procedures, graduate student employment, student services and graduate admissions. Knowledge of graduate student union contract guidelines, deadlines, and regulations for graduate student employees.

• Job offer is contingent on clear Background Check.

• Occasional evenings and weekends may be required.

• Work Schedule is hybrid: 3 days in the office (La Jolla) and 2 days at home.

• The California Child Abuse and Neglect Reporting Act ("CANRA"), Penal Code sections 11164-11174.4) requires certain professionals, known as "mandated reporters", to report known or suspected instances of child abuse or neglect to law enforcement. This position has been identified as a "mandated reporter".

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

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For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

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Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace