Paralegal Administrative Coordinator

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers.

The Opportunity

We are seeking a Paralegal Administrative Coordinator to join our Firm. This position will be based in our Washington D.C. office (hybrid). The Coordinator, Paralegal Administrative provides high-level coordination and administrative assistance to Paralegal Services management teams. They assist with other high-level, complex tasks and projects, while collaborating with other Firm departments and team members. Additionally, they serve as a resource to department personnel by demonstrating excellent customer service when responding to inquiries regarding department procedures.

• Assists with scheduling and calendar management support for Paralegal Services for new hire training programs, events and department-wide meetings.
• Assists Paralegal Services management team with preparing and tracking training initiatives for new hires and continuing education programs in all offices worldwide.
• Coordinates with Conference Services for meeting and training requests, including but not limited to audio-visual and catering services.
• Coordinates travel arrangements for paralegal training programs.
• Facilitates department office moves.
• Enters time allocations for paralegals on secondment.
• Reviews paralegal time on a weekly basis to ensure compliance with daily entry requirements.
• Assists Paralegal Services management team to review and reconcile paralegal expense reports and coordinate with Expense Department as needed.
• Assists Paralegal Services management team with monitoring paralegal attendance, absence requests and overtime, ensuring accuracy and compliance with Firm policies.
• Assists with document management and records retention for administrative files.
• Tracks paralegal assignments, certifications and special skills and coordinates with Paralegal Services management team to maintain up-to-date lists.
• Maintains and updates Paralegal Services team resources on SharePoint and intranet site.
• Provides support to People and technical teams to assist with the set-up for external user access to network systems.
• Processes invoices, check requests, and expense reports by confirming the accuracy of the reports and ensuring that supporting documentation is attached prior to forwarding the documents for signature.
• Develops project strategies to ensure efficient completion of tasks.
• Consults with the Firm's support departments and internal business services professionals at all levels.
• Coordinates with other Firm offices both domestically and internationally as required.
• Assists with Department initiatives and special projects.
• Assures that all completed projects adhere to accepted professional standards.
• Organizes and facilitates conference and video calls.
• Performs assignments that are varied and complex in nature, often while under time critical deadlines.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Complies with and understands Firm operations, policies and procedures.
• Regular and reliable physical presence.
• Performs other related duties, as assigned.

Qualifications

• Ability to provide excellent customer service
• Demonstrates advanced proficiency with relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Ability to navigate various electronic databases and document repositories
• Excellent analytical, troubleshooting, organizational and planning skills
• Ability to synthesize information to prioritize and organize tasks
• Demonstrates a high level of professionalism
• Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations
• Demonstrates the initiative and confidence to assume a high level of responsibility in a fast-paced environment
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Ability to handle sensitive matters and maintain confidentiality
• Ability to read, interpret, convey, and follow instructions
• Demonstrates close attention to detail
• Ability to organize and prioritize work
• Ability to work well independently, as well as effectively, within a team
• Ability to handle multiple projects, assignments, and shifting responsibilities and deadlines
• Ability to assume progressive responsibilities within assigned work as experience is gained in the position
• Ability to work well under pressure
• Strong organizational skills
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Education and Experience

• Bachelor's degree
• Minimum of two years' related experience

Culture & Life at Skadden
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Benefits

The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits

The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.

Salary Details

EEO Statement

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.

Skadden Equal Employment Opportunity Policy

Skadden Equal Employment Opportunity Policy

Applicants Have Rights Under Federal Employment Law

Applicants Have Rights Under Federal Employment Law

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