Senior Administrative Assistant

The Role

We're looking for a Senior Administrative Assistant who treats executive support as a craft. You'll be the operational anchor for two senior leaders in Adobe's Firefly Foundry - a high-growth, GenAI-powered product area at the forefront of creative technology.

Your executives lead cross-functional organizations with heavy inbound demand from engineering, design, marketing, sales, and customer stakeholders. You'll manage complex calendars, make real-time prioritization calls without being asked, and keep your leaders focused and on track through shifting priorities.

What you'll do:

• Provide administrative support to the Sr. Director(s) of AI Platform and Foundry
• Extensive scheduling and calendar coordination (Outlook)
• Coordinate travel arrangements, domestic & int'l
• Filter and manage requests for internal & external commitments
• Coordinate special projects including team off-sites, team building activities and all hands meetings
• Managing team access to shared databases, handling purchase orders
• Creating and editing agendas, reports, and other documents to support organizational objectives.
• Submit and maintain expense reports
• Manage staff meeting agendas as well as attend and capture key outcomes and actions
• Regularly collaborate with cross-functional Administrative & Executive Assistants
• Look for opportunities to streamline efforts and improve processes
• Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure

What you need to succeed

• 5+ years of experience in coordination, administrative, or operations capacity
• Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality
• Expert knowledge of computer technology, including MS Office (Outlook, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software
• Demonstrated ability to quickly turn around projects with polish and accuracy
• Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment
• Work effectively with minimal direction, take initiative, and follow through
• Proven ability to assess and prioritize conflicting demands
• Must handle confidential information with integrity and exercise discretion
• Highly organized with strong communication and writing skills
• Eagerness to network with other Executive Assistants at Adobe and cooperate as a worldwide team
• Ability to work well with all levels of management, staff, and outside contact
• Ability to work regularly onsite at the Adobe San Jose location required
• Flexibility to work outside normal business hours as dictated by business needs

About Adobe

Adobe empowers everyone to create through innovative platforms and tools that unleash creativity, productivity and personalized customer experiences. Adobe's industry-leading offerings including Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, and GenStudio enable people and businesses to turn ideas into impact, powered by AI and driven by human ingenuity.

Our 30,000+ employees worldwide are creating the future and raising the bar as we drive the next decade of growth. We're on a mission to hire the very best and believe in creating a company culture where all employees are empowered to make an impact. At Adobe, we believe that great ideas can come from anywhere in the organization. The next big idea could be yours.

Let's Adobe together

At Adobe, we believe in creating a company culture where all employees are empowered to make an impact. Learn more about Adobe life, including our values and culture, focus on people, purpose and community, Adobe for All, comprehensive benefits programs, the stories we tell, the customers we serve, and how you can help us advance our mission of empowering everyone to create.

Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic. Learn more.

Adobe aims to make our Careers website and recruiting process accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call +1 408-536-3015.

AI Use Guidelines for Interviews:
Our interviews are designed to reflect your own skills and thinking. The use of AI or recording tools during live interviews is not permitted unless explicitly invited by the interviewer or approved in advance as part of a reasonable accommodation. If these tools are used inappropriately or in a way that misrepresents your work, your application may not move forward in the process.

At Adobe, we empower employees to innovate with AI - and we look for candidates eager to do the same. As part of the hiring experience, we provide clear guidance on where AI is encouraged during the process and where it's restricted during live interviews. See how we think about AI in the hiring experience.

Expected Pay Range:

At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).

In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.

State-Specific Notices:

California:

Fair Chance Ordinances

Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and "fair chance" ordinances.

Colorado:

Application Window Notice

If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.

Massachusetts:

Massachusetts Legal Notice

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.