A/A Administrative Aide

The Administrative Aide will report to the Manager of the Solid Mechanics department, and will directly support the Engineering staff. Responsibilities will include:

Frequent and close interaction, and communication with all levels of department Management and Engineering personnel
• Preparing (typing, formatting, editing, issuing, copying) various documents (letters, memorandum, transmittals, conference reports, etc.)
• Filing calculations, reports and other department documents and records
• Opening and closing commitments
• Scheduling meetings and reserving conference rooms
• Completing IT requests for new employee computer hardware
• Handling desk phone requests
• Updating People-Soft database
• Updating department organization chart
• Preparing visit requests
• Preparing travel arrangements
• Preparing expense reports
• Preparing non-technical spreadsheets
• Maintaining and ordering office and copier supplies
• Monitoring and changing copier toner cartridges
• Handling Iron Mountain storage and retrieval requests
• Facilitate Cornerstone training requests
• Maintaining fire evacuation checklists
• Other general office duties

Required:

• High School diploma or equivalent
• Candidate must demonstrate error-free word processing capabilities (45 wpm minimum)
• 2-5 years of professional administrative experience in a office setting

Preferred:

• Relatable post-secondary education
• 5 years of professional administrative experience in a office setting

• Strong and competent working ability with Microsoft Office/365 software - Word, Excel, PowerPoint, TEAMS, and ability to learn other common business software as needed
• Strong written and verbal communication skills
• Strong organizational skills
• Strong ability to multi-task, and to prioritize tasks to maintain office workflow