Engineering Administrative Assistant

Description

The Security Enterprise Solutions (SES) Ports and Borders division develops advanced security equipment and enterprise software that power a more seamless and secure global commerce ecosystem. Our technologies enable the safe, efficient movement of people and goods across ports, borders, aviation, and critical infrastructure environments worldwide.

We are seeking a highly organized, proactive Administrative Assistant to support our engineering team and leadership. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, communicates effectively, and takes initiative to keep teams operating smoothly.

Key Responsibilities

• Provide comprehensive administrative support to the Ports and Borders engineering team and SES engineering leadership

• Manage complex calendars, schedule meetings, and coordinate both in-person and virtual events

• Arrange domestic and international travel, including itineraries and expense reporting

• Support hiring and onboarding activities, including coordinating workspace setup and IT equipment provisioning

• Process purchase requests and track departmental orders, maintaining accurate records and reporting

• Develop and format high-quality executive presentations (PowerPoint), including data visualization and charts

• Maintain and update the engineering SharePoint site with relevant documentation and resources

• Draft, edit, and distribute internal and external communications

• Coordinate logistics for team meetings, events, and leadership engagements, including catering and materials

Required Qualifications

• High school diploma or GED with 2-4 years of administrative support experience

• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Exceptional organizational skills with the ability to manage multiple priorities simultaneously

• Ability to work independently with a strong sense of urgency and accountability

• Excellent written and verbal communication skills, with the ability to interact professionally across all levels of the organization, including executive leadership

Preferred Qualifications

• Experience leveraging AI tools to streamline administrative workflows (e.g., reporting, scheduling, documentation)

• Familiarity with Costpoint and Quickbase

What Sets You Apart

• A proactive, solutions-oriented mindset

• Strong attention to detail and follow-through

• Comfort working in a dynamic, fast-paced engineering environment

• Ability to anticipate needs and support leadership effectively

If you're looking for comfort, keep scrolling. At Leidos, we outthink, outbuild, and outpace the status quo - because the mission demands it. We're not hiring followers. We're recruiting the ones who disrupt, provoke, and refuse to fail. Step 10 is ancient history. We're already at step 30 - and moving faster than anyone else dares.

For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

About Leidos

Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at www.leidos.com/careers/pay-benefits.

Securing Your Data

Beware of fake employment opportunities using Leidos' name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system - never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at LeidosCareersFraud@leidos.com.

If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.