Administrative Coordinator

The School of Medicine's Executive Vice Dean's Office has an exciting opportunity for an innovative, detail oriented Administrative Coordinator to join our dynamic team. The ideal candidate will be a highly motivated self-starter with excellent customer service and communication skills.

This role is responsible for delivering high-level administrative support to the SOM Dean, Senior Associate Dean for Clinical Affairs, SOM Administrator, and Executive Project Director.

Duties include:

• Managing complex calendars
• Arranging travel plans and processing travel reimbursements
• Entering bi-weekly and monthly time reports
• Triaging telephone communication
• Greeting and directing visitors
• Resolving administrative problems and inquiries
• Maintaining data lists
• Preparing reports
• Creating/maintaining Smartsheets
• Assisting with ongoing projects
• Serving as primary point of direct administrative contact and liaison with SOM departments
• Providing backup for the Administrative Officer

This individual must have strong interpersonal skills and the ability to build relationships, have superior judgement and discretion when dealing with confidential and sensitive matters and be a forward-looking thinker who can anticipate needs, proactively solve problems, and take initiative.

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Bachelor's Degree
• Demonstrated ability to work with frequent interruptions and distraction in a fast-paced environment, including ability to prioritize, handle multiple tasks, and meet critical deadlines. Extensive experience in scheduling and coordinating meetings.
• Knowledge of the Banner Finance System
• Intermediate to advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint
• Demonstrated positive approach with the highest level of customer service and responsiveness.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.