Administrative Assistant II

Where you will work

Augusta houses Clearwater Paper's largest paperboard facility and is home to more than 600 team members. Together, our team makes paperboard used in products across the United States, including food packaging, plates, cups and more. With nearly 65 years of operation, the mill spans 3,000 acres and runs two paper machines that collectively produce up to 1,940 tons per day.

Augusta is known worldwide for hosting The Masters golf tournament, but the city offers so much more. Located on the Savannah River on Georgia's eastern border, Augusta blends outdoor recreation with a vibrant arts and cultural scene. Explore the river walk, hike at the nearby wetlands, or the numerous downtown museums and restaurants.

Families benefit from strong public schools and nearby universities, including Augusta University-home to Georgia's only dental school and a nationally recognized medical college-plus technical colleges offering career-focused programs.

What you will do

The Administrative Assistant for the Finished Goods department will be responsible for:

• Managing the work schedules for the Finished Products Areas including PS&D, C&A, PM1, and PM3. Ensure scheduling information is accurately entered into the payroll management system and work with area managers to resolve any exception for payroll reporting
• Manage vacation scheduling for all hourly employees
• Review and track attendance issues and coordinate with Human Resources when discipline is appropriate
• Provide administrative support to the Finished Products Manager, including scheduling, record keeping, critical staff communications
• Ensure critical administrative and office supplies are maintained for the Finished Products department

Administrative Support

• Facilitates business communications between managers, staff, and outside business contacts by coordinating meetings, including preparing presentations, coordinating caterings and equipment
• Routes incoming mail as appropriate; prepare outgoing mail and correspondence, including email, faxes, and UPS shipments
• Prepares confidential correspondence for manager(s) and his/her direct reports
• Organizes and maintains effective filing system and records
• Processes and reviews expense reports when necessary

Management Support

• Generates performance reports for managers, including scorecards, inventory reports, shipment analyses, and multiple variance analyses
• Works cooperatively with the various team(s) in efforts to better focus strategies for improvement
• Participates in employee involvement teams
• Works with teams in creating high level presentations
• Assist managers within the department in Crew level communications

Special Projects

• Participates in special projects as assigned
• Supports engagement activities within the department and key milestone achievement recognition

Key Competencies & Attributes

• Excellent listener who can work through conflict. Truly enjoys working with a variety of people and personalities
• Confidence in dealing with ambiguity; bringing different perspectives to light and rallying others to aligned goals and objectives
• High degree of business curiosity; quick learner with a proactive and agile mindset
• Optimistically looks toward the future for opportunities to innovate and improve
• Strong verbal and written communication skills and ability to effectively communicate with all levels of employees
• Demonstrated ability to understand the organizational impact in decision making; see the big picture and distil it into action plans
• Able to think strategically and act tactically; hands on

What you will need

• High School Diploma or equivalent
• Associates or Bachelor's Degree in Business or related field preferred
• 3+ years of office administrative experience required
• Must be proficient in Microsoft Word, Excel and have exceptional organizational skills, be self-motivated, able to set priorities and maintain confidentiality
• Customer service oriented supporting a diverse customer group
• Previous report generation, leadership support and analytical skills desired
• Self-directed and high initiative with ability to handle variety of tasks in a 24/7 manufacturing environment
• Must be able to work with a diverse group of people in a professional manner and be able to handle several work tasks concurrently
• Provide needed support to 24/7, 365-day manufacturing operations
• Knowledge of Microsoft Access, SharePoint, and website administration is preferred
• Some mental, visual, physical fatigue from computer terminal use
• Reading
• Keyboarding
• Communication
• Office and manufacturing environment
• Must wear required Personal Protective Equipment in the manufacturing environment

Total Rewards Details

We prioritize an exceptional workplace experience, offering a comprehensive total reward package. Compensation ranges are estimates based on market data. Actual offers account for internal equity and the candidate's job-related knowledge, skills, education, and experience. Benefits, including medical, dental, vision, and more, generally begin after 30 days. Our paid time off includes vacation days, personal days, and company holidays. For more on our compensation philosophy, please contact our Talent Acquisition Team at Talent.Acquisition@clearwaterpaper.com.

Clearwater Paper will not offer sponsorship for employment-based visa status (including, but not limited to, H-1B visa status and other employment-based nonimmigrant visas) for this position. Accordingly, all applicants must be currently authorized to work in the United States on a full-time basis and must not require Clearwater Paper's sponsorship to continue to work legally in the United States.

#ClearwaterPaper #Augusta

This role will be open for a minimum of 2 weeks or at the point a successful candidate is selected.