FLEET COORDINATOR - PD

Fleet Coordinator

Position Summary
The Fleet Coordinator is responsible for the day-to-day coordination, procurement, and operational readiness of the organization's vehicle fleet. This role ensures vehicles are acquired cost-effectively through government contracts, properly upfitted and maintained, and strategically assigned to support operational needs. The Fleet Coordinator works closely with vendors, internal departments, and the City Service Center to ensure fleet efficiency, compliance, and reliability.
Key Responsibilities

• Coordinate the ordering of new vehicles, ensuring best pricing through approved government contracts and procurement guidelines
• Create and manage purchase orders and requisitions for vehicle purchases, upfitting, and decaling
• Oversee vehicle upfitting and branding, ensuring vehicles meet organizational and regulatory standards
• Maintain operational readiness of pool vehicles, including availability, condition, and usage coordination
• Assign fleet vehicles to employees, including new hires, transfers, and position changes
• Monitor vehicle lifecycle and usage to determine appropriate timing for vehicle replacement or decommissioning (dead lining vehicles)
• Serve as the primary liaison with vendors, dealerships, upfitters, and decal providers to ensure timely delivery and quality service
• Work closely with the City Service Center on maintenance, repairs, inspections, and fleet service coordination
• Track fleet inventory, vehicle assignments, and documentation to ensure accurate records and compliance
• Support budget planning by monitoring fleet expenditures and identifying cost-saving opportunities
• Ensure fleet operations comply with organizational policies, safety standards, and applicable regulations
• Assist with fleet reporting, audits, and data tracking as needed

Knowledge, Skills, and Abilities

• Strong understanding of vehicle procurement processes, government contracts, and purchasing procedures
• Knowledge of fleet lifecycle management and operational readiness standards
• Excellent organizational and time-management skills with strong attention to detail
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong communication and collaboration skills for working with vendors and internal stakeholders
• Proficiency with purchasing systems, fleet management software, and standard office applications
• Problem-solving mindset with the ability to anticipate operational needs

Minimum Education and Training:
* Must be at least 18 years of age; must be a United States citizen or have valid immigration status/visa; must successfully pass a comprehensive background investigation; must be capable of having a work assignment that varies, including compulsory work periods in special, emergency, and/or disaster situations; must be able to work nights, weekends, and holidays if required by commanding authority.
* High school diploma or general education degree (GED) AND two (2) years experience which provides the required knowledge, skills and abilities or training.

Preferred Qualifications

• Experience in fleet management, vehicle coordination, logistics, or procurement
• Familiarity with municipal or government fleet operations
• Experience working with service centers, vendors, and contract compliance

Working Conditions:
* Must be able to work indoors and outdoors in a variety of weather conditions.
* Must be able to stand for extended periods on concrete.
* Must be able to lift up to 25lbs.

Other:
* It is understood that every incidental duty connected with operations enumerated in the job description is not always specifically described, and employees, at the discretion of the City, may be required to perform duties not within their job descriptions.

Type : INTERNAL & EXTERNAL

Posting Start : 04/17/2026

Posting End : 12/31/9999

MINIMUM SALARY: $21.62