Financial Coordinator

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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Position Summary:

We have an exciting opportunity to join our team as a Financial Coordinator.

The Financial Coordinator is responsible for overseeing the financial management of assigned oncology clinical trials. The Financial Coordinator, under the direction of the Asst. Director Clinical Research Finance, ensures fiscal compliance to trial sponsor and institutional policies and procedures, and ensures that the departments fiscal interests are served in the conducting of oncology clinical trials.

Job Responsibilities:

Demonstrates knowledge of the organizations Core Values and incorporates them into the performance of duties.

Reviews assigned Perlmutter Cancer Center and associated sub-site clinical trial budgets and contracts to ensure a thorough understanding of business terms and financial obligations. Implements financial and billing processes to maintain consistency across trials and to comply with sponsor approved budgets. Manages sub-site budgets to ensure compliance with sponsor guidelines and adherence to payment schedule. Addresses and escalates inconsistencies and discrepancies to approved budget as needed.

Manages day to day aspects pertaining to the finances of assigned clinical trials. Utilizes internal tracking systems for monthly reconciliation and monitoring of assigned clinical trials financial activity. Investigates, researches, and validates all claim details to confirm accuracy and compliance to approved budgets. Provides departmental authorization for charges to be applied to trials. Arranges payments to external clinical research service providers, including confirmation of budget terms, vendor set-up in NYU systems, submission of requisitions, and invoice approval. Determines when departmental clinical research fees are due and provides appropriate billing details to department Financial Analyst for processing. Ensures Research Nurses input timely data for payment processing.

Arranges submission of human subject service payments and travel reimbursements according to the budget terms of eligible studies through Peoplesoft Financials or third-party payment systems.

Creates timely and accurate invoices to sponsors and monitors status of invoices. Maintains regular follows up with sponsors to ensure timely collection of sponsor payment. Anticipates and escalates payment delays as appropriate. Liaises with Research Finance staff to ensure payments are received and applied correctly.

Reconciles closed trials and ensures account closeouts are properly processed. Identifies trials where revenue exceeded actual expenses, and process appropriate transfer of excess revenue.

Works with Asst. Director Clinical Research Finance to prepare Cancer Center expense budgets associated with clinical trials revenue and expense for upcoming fiscal year, based on professional judgment and a projection of direct and indirect costs and fee revenue for open and pending trials.

Prepares ad-hoc financial reports and forecasts for clinical trials disease programs to aid in decision making at the departmental level, as requested.

Participates in special projects and performs other duties as required.

Additional Position Specific Responsibilities:

Core Values:

Adheres to the values and missions of NYU Langone Health.
Maintains a high standard of care and continually strives to improve processes and performance.
Exhibits a strong work ethic, a willingness to adjust to new ideas and accept new responsibilities;displays a positive outlook and a pleasant demeanor.
Helps establish positive interdepartmental relations and a reputation as a professional.
Takes ownership of responsibility and outcomes.
Strives to possess a wide range of skills and abilities to meet the continual challenges of a high-performance team with significant visibility to senior leadership.

Minimum Qualifications:

Education: Bachelors Degree in business related field or science.
Experience: At least 2 -3 years experience in clinical trials, clinical research or research administration
Knowledge, Skills and Abilities: Budgeting, accounting; general medical terminology for Cancer Clinical trials.

Preferred Qualifications:

Previous experience in managing clinical trial budgets and financials.
Working knowledge of regulatory compliance as it relates to conducting clinical trials, general medical terminology, and Research Navigator, and Peoplesoft Business Intelligence.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $70,481.60 - $75,428.87 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

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