Accounting Coordinator

The job summary: Provide financial information to management on a timely basis in established format that allows for effective decision making.

While not inclusive, this position will provide support in the following areas of the Accounting Department

A/R & A/P:

• Input and manage accounts receivable and accounts payable, including invoicing, vendor/customer relationships and cross-team collaboration.
• Insure the integrity and accuracy of accounts payable and accounts receivable aging's.
• Ensure compliance with internal controls and both company, customer and vendor requirements, and government regulations.
• Reconciliation of customer and vendor aging's and coordinate audit requests.
• Scan incoming checks for deposit. Scan and file paid AP supporting documents. Enter all customer payments.
• Reconciliation of invoices with purchase orders and packing slips. Research and correct discrepancies as needed.
• Send out monthly customer statements and collect past due balances.
• Implement, create controls and procedures for accurate payables and receivables management and are used consistently across all SMF locations.
• Prepare customer and vendor credit applications and access payment portals
• Oversee month-end closing activities and reporting for A/R and A/P
• Prepare weekly payment schedules and cash flow requirements.

Other:

What competencies you bring:

Attention to Detail: Achieves thoroughness and accuracy when accomplishing a task. Identifies and addresses discrepancies and inconsistencies in a process, product, or situation.

Accountability/Dependability: Focuses on desired outcomes and how best to achieve them. Gets the job done. Assumes responsibility and accountability for successfully completing assignments or tasks; can be counted on to deliver consistent and high quality results.

Job/Technical Knowledge: Demonstrates a broad understanding of the job and is viewed as a subject matter expert. Effectively applies knowledge and leverages resources to deliver high quality products/service.

Efficiency: Able to produce significant output with minimal wasted effort. Strong time management skills with the ability to organize, delegate, and complete multiple concurrent task sets.

Time Management: Uses time effectively and efficiently; values time; concentrates efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities.

Initiative: Anticipates problems and proactively addresses issues; acts without being told what to do; offer help even when tasks are not assigned specifically to him/her; initiates communication as needed to move projects along, arrive at a solution or improve a process.

Problem Solving & Decision Making: Identifies and understands issues, problems and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.

Teamwork: Reaches out to peers and cooperates with supervisors to establish an overall collaborative working relationship.

The experience you have:

Education, Experience, Certifications, Licenses: High school diploma or GED is required. Associates degree is preferred. Minimum of 1 year prior experience in accounts payable and accounts receivable preferred. Proficiency with accounting software, ERP, MS Office Suite and Windows environment. Ability to maintain a high level of confidentiality.

Language Skills: Ability to read, analyze, and interpret common technical documents; such as, purchase orders, invoices, packing slips and travelers. Ability to interface with internal customers, external customers and outside vendors via electronic communications and in person, in a professional manner.

Mathematical Skills: Intermediate to advanced math skills such as, addition, subtraction, percentages, and fractions, are required to perform accurate price verifications and note contract payment terms. May assist in the creation of departmental and project budgets.

Reasoning Ability: Ability to define problems, collect and compare data, identify contract discounts and schedule timely payments. Ability to solve advanced problems and deal with a variety of options in complex situations

Physical Demands: This is a largely sedentary role; however, standing for periods is required. Requires the ability to lift files, open filing cabinets, bend, turn, and lift office products or supplies weighing up to 20 pounds.

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Hours for the position: