New

Office Manager

Vaco
$70,000.00 - $80,000.00 / yr
401(k), retirement plan
United States, Ohio, Columbus
Apr 17, 2026
Our client is seeking an Office Manager to oversee daily administrative and operational functions. This role will serve as a central point of coordination across accounting, operations, and customer support, ensuring processes run smoothly and efficiently. The ideal candidate brings strong organizational skills, attention to detail, and experience supporting billing, documentation tracking, and project coordination in a fast-paced environment. Responsibilities Manage day-to-day office operations, ensuring smooth coordination across administrative and operational functions. Oversee customer invoicing, including preparing, processing, and tracking billing to ensure accuracy and timely collection. Maintain and track insurance documentation, ensuring compliance with internal requirements and external partners. Support project setup, including entering new jobs into internal systems, organizing documentation, and coordinating with internal teams. Serve as a point of contact for internal staff and external partners, assisting with general inquiries and administrative needs. Maintain organized records and documentation across projects, vendors, and customers. Assist with accounts receivable follow-up and general billing support as needed. Identify opportunities to improve administrative workflows and implement more efficient processes. Provide general office support, including scheduling, coordination, and ad hoc administrative tasks. Qualifications 5+ years of experience in an office management, administrative, or operations support role. Background in a service-based or project-driven environment (construction, field services, maintenance, etc.) preferred but not required. Experience with invoicing, billing coordination, or accounts receivable support strongly preferred. Familiarity with tracking compliance-related documentation (e.g., insurance, contracts, vendor records) is a plus. Strong organizational skills with the ability to manage multiple priorities. Proficiency in Microsoft Excel and experience working with accounting or ERP systems preferred. Excellent communication skills and a proactive, detail-oriented approach. Ability to work independently while supporting a collaborative team environment. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.