Administrative Support Professional II

The College of Nursing is accepting applications for the open position of Administrative Support Professional II for the Dean's Office. The Administrative Associate reports to the Senior Manager of College Operations and performs a wide range of administrative duties for the College. The main responsibilities will focus on processing new hire key requests, database management, managing the Dean's travel arrangements, managing calendars, setting up and taking meeting minutes, manage special Dean and College events. Function as the primary contact for the College, e.g., telephones. The successful candidate is a highly motivated and customer-oriented professional with a strong commitment to success in a team environment.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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• Serve as
  the College's primary contact for incoming calls; take messages and
  transfer calls as appropriate.
• Provide administrative
  support to the Dean.
• Manage and secure employee
  keys, e.g., order door keys for new personnel, distribute office
  furniture keys, provide keyless building access, etc.
• Monitor the Dean's Office
  two-way intercom system to give building access to visitors.
• Create and update various
  databases.
• Monitor and order the
  Dean's Office supply inventory.
• Develop, compile, and
  distribute the College's bi-weekly newsletter, coordinating content
  across departments to ensure timely and accurate communication.
• Arrange and manage the
  Dean's travel arrangements, e.g., hotel and airline arrangements, and
  submit Travel Authorization and Travel Expense Reports.
• Coordinate with IT services
  to support technology needs, submit and track new technology requests,
  troubleshoot issues, and ensure operational readiness for classrooms,
  events, and administrative functions.
• Act as a secondary College
  approver for College classroom/conference room schedule requests.
• Handle sensitive and
  confidential information.
• Prepare minutes, notices,
  manuals, agendas, and correspondence as needed.
• Initiate Zoom meetings as
  needed.
• Oversee, manage, and assist
  with the Dean's and College events.
• Route and distribute
  incoming mail and other deliveries.
• Make vendor payments and submit PCard
  transactions to the Business Office.
• Create and manage
  surveys, databases and reports for the Supervisor and Dean.
• Submit Facilities
  Management service requests through the DAC portal for building-related
  needs, including maintenance issues, repairs, and coordination with Sign
  Shop for door signage updates and installations.
• Oversee the College's
  Tucson recycling efforts.
• Serve as the back-up for
  the Senior Manager of College Operations.

Knowledge,
Skills, and Abilities:

• Strong organizational
  skills.
• Strong verbal and written
  communication skills.
• Ability to work efficiently
  and effectively, both independently and as part of a team, in a fast-paced
  environment.
• Strong attention to detail.
• Strong interpersonal
  skills.
• Strong database management
  skills.
• Strong critical thinking
  skills and demonstrated ability to multitask.
• Proficiency in using
  Microsoft Office suite.
• Integrity, punctuality, and
  dependability.
• Ability to maintain
  confidentiality and professionalism at all times.
• Strong analytical skills, e.g., manage, collect, organize, analyze, and disseminate information and reports with accuracy.
• High degree of multi-tasking, prioritizing tasks, and time management capability.
• Knowledge of office and administrative practices and principles.
• Ability to work under pressure and on tight deadlines.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's
  degree or equivalent advanced learning attained through professional level
  experience required.
• Minimum of 3 years of relevant work experience, or
  equivalent combination of education and work experience.