Job Site Clerk

At Haskell, you're not just joining a company-you're joining a nationally recognized Top Workplace where diverse perspectives and inclusive thinking drive stronger outcomes. Whether you're starting out, growing your expertise, or leading the way, you'll find a culture grounded in trust, driven by excellence, and built to support your goals. Here, you'll have the opportunity, flexibility, and sense of belonging to grow your career your way-while making a real impact.

Scope of Position

Greets all site visitors and assuring they sign in on the visitors log, answers the phones and directs callers to the appropriate staff member, manages delivery tickets & other documentation that needs to be sent to the main office, over sees the timesheets for field employees under the supervision of the Superintendent, places orders for supplies as directed, maintains a clean office environment, takes meeting minutes as required and distributes as directed, makes copies for distribution, maintains office files and documentation, updates logs, accepts deliveries.

Job Responsibilities

• Work directly for the Superintendent. Work is generally administrative, project-oriented and requires the ability to comprehend and follow directions.
• Coordinate and organize a system to completion daily tasks required.
• Be courteous and professional with employees, our clients, subcontractors, vendors, and the public.
• Organize the office files, contracts, submittals similar to the system used in the corporate office.
• Ability and knowledge to operate a computer and work with Microsoft programs such as Word and Excel and use Microsoft Outlook. Use office equipment such as copiers, printers, scanners, label machines, etc.
• Keep timesheets, weekly hours and per diem for the field employees, email to Payroll weekly.
• Keep copies of all delivery tickets and determine if it will be a Major Purchase Order or a Field Purchase Order. Make copies and send originals to the PM or Accounts Payable Clerk for processing and payment.
• Log and Issue Field Purchase Orders numbers, enter rental data and usage on Rental Equipment Reports, tract concrete usage with the concrete log, and email to the PM and AP on a monthly basis.
• Log daily subcontractor's activities, weather, rainfall, deliveries and meetings on the Superintendent's Daily Report.
• Purchase office supplies, order material and rental equipment as directed by the jobsite Superintendent.
• Call vendors for quotes to do a cost comparison for materials or rental equipment.
• Set up vendor accounts for purchase or monthly rentals, such as copiers, toilets, water, ice, lumber, rental equipment, etc.
• Travel as required.
• Other duties which may be assigned as needed.

Education & Years of Experience

• High school diploma preferred

Qualifications

• Follow specific directions
• Perform a variety of duties which may often change
• Work within standards of accuracy
• Repeat tasks of short duration according to a set procedure; and evaluate information using measurable standards.

Foundational Competencies

• Strategy - Planning for the Future: Developing talent, organizational alignment, strategic networking, and strategic thinking.
• Delivery - Achieving Results: Analytical thinking, problem solving and decision making, results driven, flexible thinking, managing resources, teamwork, and team leadership.
• Interpersonal - Building Relationships: Customer focus, influencing, negotiating, organizational knowledge, communication and presence, and diversity and inclusion.

Values

• Team: Collaborate and demonstrate respect for team members, partners and everyone with whom we do business; ensure open communication.
• Excellence: Strive for quality and safety; execute best in class work; creative and innovative; dedicated to continuous improvement.
• Service: Passionate about customer service to internal and external clients as well as to the community; creates superior value.
• Trust: High standards of ethics and personal accountability; transparency; credibility; fairness.

Environmental Factors and Physical Requirements

While performing the duties of this job, team members may be required to visit alternate locations, and therefore must have ordinary ambulatory skills sufficient to do so. This position requires the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand, and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The team member is frequently required to sit, reach with hands and arms, talk, and hear.