Academic Advisor & Coordinator of Engineering Undeclared Program

Academic Advisor & Coordinator of Engineering Undeclared Program
Office of Undergraduate Programs
The Grainger College of Engineering
University of Illinois Urbana-Champaign

The Office of Undergraduate Programs in The Grainger College of Engineering seeks applicants for an Academic Advisor & Coordinator of Engineering Undeclared Program. This individual in this role will provide developmental academic advising and support services for undeclared students in The Grainger College of Engineering. This position is responsible for meeting regularly with Engineering Undeclared (EU) students to assist them with the process of exploring majors, course selection, academic support, and major declaration through the Interdepartmental transfer (IDT) process. EU Advisors are responsible for campus-wide promotion of the Intercollegiate Transfer (ICT) process into Grainger Engineering, answering questions about EU from interested students, and assisting with ICT/IDT decisions.

Additionally, EU Advisors will serve as College Advisors to over 7,000 undergraduate students in Grainger Engineering to provide information about academic policy and procedures including course registration, late course changes, grade replacement, credit/no-credit, withdrawals, etc.

Duties and responsibilities:

Provide developmental academic advising services and support the educational and career development of undergraduate students who are in the Engineering Undeclared program in Grainger Engineering.

• Engage in purposeful discussion with students to learn about course performance and interests, assess qualifications for entry into specific courses or majors, and gauge student adjustment to the University.
• Assist students in understanding the structure and requirements of campus degree and pre-professional programs.
• Apply judicious interpretations of Illinois program requirements on the basis of individual circumstances and within the framework of policy guidelines established by the campus and college.
• Provide advice and counsel regarding viable alternatives in academic, personal, and career options.

Serve as a Grainger Engineering College Advisor to advise students on topics such as course selection, academic progress, interdepartmental and intercollegiate transfer decisions, course overloads and underloads, late course drops, dual degree registration, and honors programs.

* Participate in the 6-8 week New Student Registration program in June and July for the advising and registration of new EU freshmen students entering the University of Illinois.

* Provide support for students during Express Advising (drop-in advising) at designated times throughout the academic year.

* Provide support and resources for students on academic probation.

* Create
a welcoming environment that is inclusive of students from all
backgrounds.

* Respond to queries from students, faculty, staff, and parents/families as appropriate (within the parameters of FERPA).

* Provide referrals for campus and academic resources for additional support.

* Responsible for thorough record-keeping of all student contacts.

Provide administrative support and coordination for the on-going development of the Engineering Undeclared program including developing policies and procedures for EU students.

* Become proficient with academic and support-related resources at Illinois and specifically those in The Grainger College of Engineering.

* Serve as a liaison with department and college colleagues on academic advising issues to ensure accuracy of information.

Participate in activities that facilitate the mission and goals of The Grainger College of Engineering such as engagement in regular UPO and Chief Advisor meetings, staff development, and on-going training.

Other relevant duties as assigned minimal evening and weekend work required.

Minimum Qualifications:

• Bachelor's degree in engineering or Master's degree in education or a related field.
• Two years of full-time professional experience working with college students, with a preference for academic advising, counseling, career development, student affairs, or teaching.

Preferred Qualifications:

• Experience working with students interested in STEM, and specifically engineering, fields.

Knowledge, Skills and Abilities:

• Commitment to creating welcoming, equitable, and inclusive experiences in a student-centered environment.
• Ability to collaborate and work with students, staff, faculty, and parents;
• Understanding of the needs of a broad student population, including international students and students with varying backgrounds, experiences, and perspectives.
• Exceptional interpersonal skills; ability to communicate effectively with others.
• Evidence of exceptional ability to focus on details and specific information;
• Outstanding presentation and/or teaching experience;
• Experience working effectively both independently and in collaborative groups
• Ability to respond to concerns, motivations, and learning patterns of undergraduate students
• Understanding of the academic policies, procedures, and systems at the University of Illinois
• Involvement in professional organizations such as the National Academic Advising Association (NACADA);
• Understanding of college student development theory, academic advising theory, and the college environment
• Ability to understand the needs, concerns, and strengths of college students.

APPOINTMENT INFORMATION

This is an Academic Professional position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for this position is $55,000 - $65,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. This position is not eligible for any type of sponsorship for work authorization.

APPLICATION PROCEDURES AND DEADLINE INFORMATION

Full consideration will be given to applications received by 6/30/26. Applications may be reviewed as they are received, interviews may also take place, but no hiring decision will be made until after the closing date. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Anisa Abalos-Ramirez at aabalos@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes health, dental, vision, life insurance, a retirement plan, paid time off, and tuition waivers for employees and dependents.

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.