Onboarding Coordinator- PESMOA

Join the HJF Team!

HJF is seeking an Onboarding Coordinator who provides administrative project oversight of a narrower scope under the direction of a supervisor. Completes more routine tasks independently and relies on guidance from higher Program Manager (PM) levels for more complex tasks. Has a general knowledgeable of business unit policies.

This position will be in support of the PesMOA Program located at the Uniformed Services University (USU) in Bethesda, MD.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Facilitates information flow as a liaison between Uniformed Services University (USU) Departments, Centers, or Programs (Principal Investigators, Department Directors, and/or Program Managers), the Facility Security Officer (FSO), incoming new hires, and HJF corporate and field personnel (recruiters, HR business partner, HQ PMs.)
• In close collaboration with the FSO & Security Specialist tracks, the status of USU security investigations for new HJF hires, to include completion of Electronic Questionnaires for Investigations Processing (NBIS) form, OF 306 (Declaration for Federal Employment), and completion of fingerprints.
• Manages the onboarding lifecycle by facilitating the preparation, collection, and submission of all required installation documentation, including the DoD Cyber Awareness Training certificate, System Authorization Access Request SAAR) forms, and Common Access Card (CAC) Application form. Ensure timely initiation of IT resources by submitting the Onboarding bundle in ServiceNow.
• Works closely with the appropriate Department Hiring Manager and Administrative officer to prepare first-day logistics (e.g., base access, parking instructions, onsite point of contact upon arrival, work location) and communicates this information to new hires before their first day.
• Facilitate base access for incoming personnel and HJF staff for security processing (fingerprinting) and scheduled on-site events.
• Advises and provides guidance on Common Access Card (CAC) and organizational System Access Expiration Date (SAED) renewals; acts as HJF's information channel for all location safety and security matters; and liaises with local safety and security offices to ensure site-specific practices are known and communicated.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance and participation in required training for role.
  

Education and Experience

• High school diploma or GED required; Bachelor's degree preferred.
• Minimum of 3-5 years of experience is required.

Required Knowledge, Skills, and Abilities

• Must possess exceptional organizational skills.
• Knowledge of organizational objectives, office automation
• Ability to work independently, use sound judgment in solving problems, coordinate many complex systems and programs at the same time
• Excellent communication and interpersonal skills.
• Ability to obtain and maintain a T1 Public Trust background check.

Physical Capabilities

• Lifting: Requires lifting materials up to 10 lbs.
• Ability to stand or sit at a computer for prolonged periods.

Work Environment

• This position will take place primarily in an office setting.

Compensation

• The hourly pay range for this position is $25.38-$40.77. Actual hourly pay will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.