Legal Administrative Assistant

About Us:

Ballard Spahr, which recently combined with Lane Powell PC, is a renowned national law firm with over 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, friends, and strong leadership that supports and encourages career growth.

Ballard Spahr LLP has an excellent opportunity for a legal administrative assistant with demonstrated technical and administrative skills to work in our Seattle office. The selected individual will support attorneys in the Litigation department by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. This hybrid position offers a work schedule of 2 days a week in the office.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Administrative Assistant within our Litigation department, your responsibilities include but are not limited to:

• Maintaining schedules and calendars, making travel arrangements, and updating contacts.

• Working closely with attorneys and billing specialists on complex billing matters.

• New client intake and file maintenance utilizing the firm's electronic records management system.

• Billing, travel coordination, and expense reimbursement.

• Other work as needed.

What We're Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

• Judgement and Problem Solving Skills:Thinks strategically, giving careful attention to detail.

Required Experience:

This position requires relevant experience and a high level of proficiency with Microsoft Office, including Word, Excel, and Outlook. Experience supporting attorneys in litigation is a plus. Candidates must be familiar with the rules, procedures, and filing requirements of Washington State courts, federal courts, and appellate courts, as well as e-filing and the daily operations of a commercial litigation practice. Experience with document management, time, and billing systems is a plus.

The targeted salary range for this position is from $75,000 - $85,000, which reflects the firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate's experience and qualifications.

For eligible employees Ballard Spahr offers medical, dental, vision, and life insurance, health savings accounts, flexible spending accounts, short and long-term disability, a 401(k)-retirement savings plan, paid time off, sick leave, paid holidays and an employee assistance program. A detailed summary of available benefits can be found here on our Careers website

Ready to Grow with Us?

If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.