Job Title
Executive Briefing Program Coordinator
Location
Santa Clara, CA
Work Arrangement
Fully onsite (5 days per week)
Overview
This role supports a global Executive Briefing Program focused on delivering high-impact, customer-facing engagements for enterprise leaders. The program is designed to accelerate adoption of advanced technologies and position the organization as a trusted strategic advisor through curated executive experiences and events.
The Coordinator plays a key role in planning, executing, and extending the impact of strategic event programs, including follow-on executive briefings and customer engagements.
Key Responsibilities
- Coordinate end-to-end event logistics including registration, content readiness, and onsite execution
- Manage event platforms (e.g., Cvent), including registration page creation and attendee tracking
- Develop and maintain customer communications and social media campaigns
- Ensure readiness of event technology, including hardware, software, and demo environments
- Serve as the onsite technical point of contact during events
- Maintain documentation, SOPs, and continuously improve event processes and tools
- Track and report key performance metrics (e.g., pipeline contribution, engagement conversion)
- Coordinate content localization efforts across multiple languages (e.g., French Canadian, Spanish, Portuguese)
- Maintain operational tools such as SharePoint sites, event calendars, and program documentation
- Collaborate with sales teams, partners, and stakeholders to identify target attendees and opportunities
- Drive post-event engagement, including conversion into follow-up executive briefings
- Coordinate briefing intake, scheduling, and pre-brief alignment
- Support agenda development and ensure consistency across program messaging
- Manage onsite logistics including attendee check-in, agenda flow, and issue resolution
- Act as liaison across cross-functional teams to ensure seamless execution
Required Qualifications
- 3-5+ years of experience in event program management, executive briefings, or field marketing
- Experience supporting B2B technology events or enterprise customer engagements
- Strong experience managing full event lifecycle (planning through execution)
- Proven ability to collaborate with cross-functional stakeholders (sales, marketing, partners)
- Experience driving post-event follow-up and supporting pipeline development
- Excellent organizational, project management, and communication skills
- Proficiency with event tools (e.g., Cvent) and Microsoft 365 (Teams, SharePoint, Excel, PowerPoint)
- Ability to manage multiple priorities in a fast-paced, deadline-driven environment
Key Skills
- Event Program Management
- Executive Briefing Coordination
- Stakeholder Collaboration
- Data Tracking & Reporting
- Customer Engagement Strategy
- Technical Event Support
- Project Management
- Communication & Organization
Tools & Technologies
- Cvent (or similar event management platforms)
- Microsoft 365 (Teams, SharePoint, Excel, PowerPoint)
- Event technology systems (hardware/software setups for demos)
Additional Notes
- This is a highly visible, customer-facing role requiring onsite presence and cross-functional collaboration
- Focus on delivering premium executive-level experiences and measurable business impact
The pay for this W-2 position ranges from $30-$40 per hour. This position may be eligible for PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length of service and hours requirements.
Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.
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Mathys-Potestio, LLC
dental insurance, 401(k)
Jun 22, 2026