Administrative Assistant

Join a leading global technology company at the forefront of innovation. This organization is dedicated to transforming industries and empowering individuals through groundbreaking advancements and a commitment to excellence. As a partner, Aquent Talent connects you with opportunities to make a significant impact on their mission.

Are you a highly organized, proactive, and detail-oriented professional ready to be the backbone of a dynamic team? We are seeking an exceptional individual to step into a pivotal support role, directly contributing to the efficiency and success of senior leadership and their broader organization. In this role, you won't just manage schedules; you'll be an essential communication hub, a problem-solver, and a strategic partner, ensuring seamless operations and enabling critical decision-making. Your impact will be felt daily, empowering leaders to focus on strategic initiatives and drive forward the company's ambitious goals.

**Key Responsibilities:**

* Provide comprehensive calendar, expense, and travel support for senior leadership.

* Act as a central point of contact to triage and resolve various team support requests, including operational questions and work stoppages.

* Support team needs related to office transitions, morale-building activities, professional development, training initiatives, and organizational events.

* Collaborate with other administrative and staff roles to share team updates and best practices across the organization.

* Oversee general office duties such as ordering supplies and maintaining records management systems.

* Review and process invoices, reports, memos, letters, financial statements, and other critical documents.

* Analyze incoming communications and reports to determine their significance and facilitate appropriate distribution.

* Prepare agendas and coordinate arrangements for various meetings, committees, and boards.

* Manage travel logistics and meeting planning.

**Must-Have Qualifications:**

* High school diploma or GED.

* Minimum of 8-10 years of overall professional experience.

* At least 6 years of recent experience (within the last 5 years) specifically in an administrative, business support, or executive assistant role.

* Proven experience supporting senior leadership/executives.

* Demonstrated experience supporting a medium to large-scale organization or team (e.g., 100+ individuals).

* Proficiency in standard office productivity suites (e.g., word processing, spreadsheets, presentation software).

* Exceptional verbal and written communication skills.

* Strong multi-tasking, customer service, and interpersonal skills.

* Ability to work independently and manage time effectively.

* Strong organizational skills and ability to maintain confidentiality.

* Proven ability in event planning.

**Nice-to-Have Qualifications:**

* Experience working within the technology industry within the last 10 years.

* A track record of successfully delivering to deadlines and performing effectively under time constraints or with limited resources.

* Strong leadership and mentoring skills to provide support and constructive feedback.

**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.