Department Support Assistant III - Surgical Services

Hourly Pay Range:

Position Highlights:

• Position: Administrative Assistant III
• Location: Primarily at Elmhurst Hospital, light travel to other hospitals for meetings/events
• Full Time/Part Time: 40 hours per week
• Hours: 7:30am - 4:00pm hours may flex based on department needs
• Required Travel: Light travel to other Endeavor Hospitals for special events / meetings.

What you will need:

• License:N/A
• Education:High School diploma required, Bachelor Degree preferred
• Certification:N/A
• Experience: 3-5 years of Experience
• Skills: Typing, Virtual Meeting Media Platforms, Microsoft Excel, Word, PowerPoint and Outlook

What you will do:

The Department Support Assistant III will provide advanced administrative support to the executive and senior management of the Surgical Services team at Endeavor Health. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment. This role will report to, and support the system Vice President, Surgical Services & Anesthesia.

Overall responsibility for supporting ongoing business operations for the department, including maintaining communications, organizing and completing department tasks, supporting program coordination. In addition to...

• Serve as the primary point of contact for the service line executives (Directors), managing schedules, correspondence, and communications.
• Coordinate and manage appointments, meetings, and conference calls, ensuring the efficient use of their time.
• Draft, edit, and proofread executive-level emails, memos, reports, and other documents.
• Ensure all communication is professional and reflects the executive team's voice and objectives.
• Maintain and update documents, records, and databases with the utmost accuracy and adherence to healthcare regulations.
• Generate and compile reports, data analyses, and presentations for executive decision-making.
• Collaborate with executives on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.
• Process invoices, monitor spending, and reconcile financial statements for the executive team.
• Oversee office operations and supplies, ensuring smooth day-to-day functioning.
• Assist in the onboarding of new administrative team members and contribute to their training.
• Handle sensitive and confidential information with the utmost discretion and professionalism.