UTS - Temporary Conference Coordinator at UNC Chapel Hill

North Carolina State University

$24.00 per hour

United States, North Carolina, Chapel Hill

1100 Bioinformatics Building (Show on map)

Jul 06, 2026

Position Information

Posting Number	PG196090TM
Position Number	48SM80
Position Type	Temporary
Essential Job Duties	The Conference Coordinator position works onsite 30-40 hours/week at the Friday Conference Center. The Friday Conference Center provides modern meeting spaces and exceptional event services for a variety of educational purposes such as large, multi-day conferences, banquet receptions, small seminars and, professional development workshops. The Conference Center function is led by Conference Services and supported by several teams across the Friday Center. This position is responsible largely for supporting day of operations as well as creating and managing program proposals and contracts. These duties can include: Operational Support Serve as point of contact day of for client, anticipating and addressing program needs and assisting with day of change requests. Support communication of day-of requests from clients to Conference Services team and other appropriate service areas, tracking all changes and requests. Monitor conference activities on-site to ensure accurate and timely execution of conference arrangements. Support the Conference Services team in reviewing and tracking event information in the reservation system as well as ensuring that program deadlines related to meeting planning, catering, technology, and setup are met. Work closely with Conference Center service teams in evaluating and planning successful delivery of services. Solicit and address client feedback. Assist with opening and closing procedures of the conference center. Assess and advise on venue availability and layouts based on specific program needs, service delivery requirements, and overall program use of the building. Contracting Support: Apply knowledge of services, pricing, and policies to generate program proposals in reservation system that align with services and program needs. Work with clients throughout the planning process to meet program deadlines that ensure successful delivery of services. Assist team in meeting timely communication goals with potential and upcoming programs. Other duties as assigned.
Is Time Limited	No
If Yes, Appointment Length
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Health Insurance for Temporary Employees Enhance your career with LEAD courses Attend non-revenue generating sporting events for free. Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State	Chapel Hill, NC
Department

System Information

Classification Title	Temporary-Service Maintenance
Working Title	UTS - Temporary Conference Coordinator at UNC Chapel Hill

Requirements and Preferences

Work Schedule	Onsite; Monday - Friday from 8 am - 5 pm (some variations in hours with events may occur)
Other Work/Responsibilities	.
Minimum Experience/Education
Department Required Skills	Operational Support Serve as point of contact day of for client, anticipating and addressing program needs and assisting with day of change requests. Support communication of day-of requests from clients to Conference Services team and other appropriate service areas, tracking all changes and requests. Monitor conference activities on-site to ensure accurate and timely execution of conference arrangements. Support the Conference Services team in reviewing and tracking event information in the reservation system as well as ensuring that program deadlines related to meeting planning, catering, technology, and setup are met. Work closely with Conference Center service teams in evaluating and planning successful delivery of services. Solicit and address client feedback. Assist with opening and closing procedures of the conference center. Assess and advise on venue availability and layouts based on specific program needs, service delivery requirements, and overall program use of the building. Contracting Support: Apply knowledge of services, pricing, and policies to generate program proposals in reservation system that align with services and program needs. Work with clients throughout the planning process to meet program deadlines that ensure successful delivery of services. Assist team in meeting timely communication goals with potential and upcoming programs. Other duties as assigned.
Preferred Years Experience, Skills, Training, Education	2+ years experience in client facing roles Experience working in event venues Experience planning and executing events Excellent verbal and written communication skills and the ability to anticipate the needs of clients Experience working with deadlines and multiple teams at one time Experience working within a reservation system or similar software system
Required License or Certification	N/A
Valid NC Driver's License required?	No
Commercial Driver's License Required?	No

Recruitment Details

Anticipated Hiring Range	$24.00 per hour

Recruitment Dates

Job Open Date	07/06/2026

Applicant Information

Quick Link

https://jobs.ncsu.edu/postings/232474

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.