Urology Project Coordinator

Key Responsibilities

Research Operations & Project Coordination
- Coordinate departmental research initiatives and special projects under the direction of the Director
- Track project timelines, deliverables, and action items to ensure timely completion.
- Assist with implementation of new research processes, workflows, and operational improvements.
- Assist in preparation of the Annual Research Year in Review report.
- Support preparation of presentations, dashboards, and leadership reports.
- Maintain departmental tracking tools for research initiatives and operational performance.
- Support departmental strategic planning initiatives and operational priorities.
- Serve as a resource for Urology faculty regarding departmental research processes, forms, and available resources.
- Coordinate dissemination of new research policies, procedures, and institutional requirements.
- Assist investigators with locating templates, guidance documents, and operational resources.
- Maintain faculty biosketches, curriculum vitae (CVs), and other standardized investigator documents.
- Support onboarding of new faculty by providing research administrative resources and orientation materials.

Financial Management & Billing Support
- Assist with financial tracking for departmental research activities.
- Coordinate investigator billing, invoicing, and financial documentation.
- Monitor expenditures and assist with reconciliation of research-related expenses.

Research Communications & Information Management
- Maintain and update departmental research website content.
- Support development and ongoing maintenance of the departmental SharePoint site.
- Coordinate distribution of departmental research announcements, newsletters, and communications.
- Develop and maintain centralized repositories for research documents and resources.
4. Process Improvement & Documentation
- Develop, maintain, and update standardized templates, checklists, guidance documents, and operational toolkits.
- Create and organize departmental forms and reference materials to promote consistency across research activities.
- Assist in documenting standard operating procedures (SOPs) and best practices.
- Identify opportunities to improve administrative efficiency and streamline workflows.

- Perform other project coordination and administrative duties in support of the growing research program.
- Other duties as assigned

Education
Bachelor's Degree in Business Administration or Finance

Can this role accept experience in lieu of a degree?
No

Experience
Project support or administrative experience 0-1 year required

Knowledge, Skills and Abilities
- Knowledgeable of basic business administrative principles and project management best practices.
- Exceptional verbal, written, and presentation skills.
- Ability to work effectively both independently and as part of a team.
- Competency in Microsoft applications including Word, Excel, and Outlook.
- Ability to work on tight deadlines.
- Knowledge of file management and other administrative procedures.