Academic Personnel Coordinator

Under the direction of the Rolfe Chief Administrative Officer, and the Rolfe Academic Personnel Manager, the Academic Personnel Coordinator facilitates academic personnel matters for five Social Sciences departments, which include the Departments of African American Studies, Asian American Studies, Communication Studies, Gender Studies, and American Indian Studies. With a primary focus on lecturers, adjunct faculty, postdocs, and visiting academic titles, the incumbent also assists the AP Manager with academic personnel matters related to the ladder faculty academic review process. The AP Coordinator enters hiring and payroll transactions in UCPath, reconciles payroll ledgers, problem-solves payroll-related issues, and serves as UCPath Initiator. The incumbent prepares offer letters and administers hiring and payroll transactions related to Summer Sessions hires. Provides information about benefits to faculty, and secures visas as necessary. Serves as a backup for the hiring of academic apprentices (ASE titles including GSR, Reader, TAs, Tutor).The incumbent interprets policies and procedures related to the employment of temporary faculty and above-mentioned titles; adheres to UC and UCLA policies and procedures, College of Letters & Science policies and procedures, labor agreements, and Federal and State laws and regulations. Enforcement of these policies, procedures, regulations, and audit requirements are all critical and require close oversight. Serves as the back-up for the Rolfe Academic Personnel Manager. Provide analytical support and complete special projects for the CAOs and Chairs as required. This position is hybrid, and can be conducted primarily as remote work.