Administrative Assistant

IMMEDIATELY HIRING! FULL-TIME Opportunity

$25.00 per hour

JOB SUMMARY
The Administrative Assistant handles a wide variety of complex and confidential situations and resolves conflicts involving the clerical and administrative function of the office. They are responsible for confidential and time sensitive material; preparing routine and advanced correspondence including letters, memoranda, and reports; and they will rely on experience and judgment to plan and accomplish goals.

ESSENTIAL FUNCTIONS/DUTIES

• Typing, filing, ordering supplies, and other clerical duties.
• Write letters and correspondence as needed
• Maintains files on correspondence
• Answers telephones, screens calls, and takes messages
• Reports & Records
• Driving to and from operations posts and other errands as needed.
• Maintains reports and records
• Assists in collecting data as needed
• Assists with preparation of materials as directed
• Assists with reports and issues as requested
• Schedules meetings and appointments
• Maintains schedules including travel and lodging arrangements
• Other Duties or Special Projects as Assigned
• Attend committee meetings and prepare minutes as directed
• Responsible for credit card reconciliation
• Prepares and verify invoices/bills for accounts payable
• Assist with and verify expenses for reporting

QUALIFICATIONS

Education

• High School Diploma or Equivalent GED
• Associate degree or equivalent in experience
• Computer skills to ensure proficiency in MS Word, MS Excel, MS Access, MS PowerPoint, MS Outlook

Experience

• Two years' experience in related fields.
• Valid California Drivers' License is required. Position requires driving.

• Ability to make independent decisions within the leadership framework as defined by the report structure.
• General office equipment skills needed (fax, copy, multi-line phone, etc.)
• Proficient in medical and legal terminology.