Studio & Executive Coordinator, Visuals Studio

Aquent is partnering with a globally recognized leader in technology and innovation, a company celebrated for its groundbreaking products and services that shape the digital world. This organization is at the forefront of creating seamless and intuitive experiences, driven by a culture of creativity and excellence. Joining this team means contributing to a legacy of innovation and working alongside some of the brightest minds in the industry, making a tangible impact on products used by millions worldwide.

Are you a highly organized, visually-minded problem-solver with a passion for creative environments? We are seeking a dynamic individual to join a multidisciplinary creative group dedicated to conceptualizing, designing, and creating compelling content for a wide variety of digital products. In this pivotal role, you won't just keep things running; you'll be an essential force in ensuring the smooth operation and success of a vibrant creative studio, directly supporting a Group Creative Director and internal team managers. Your ability to anticipate needs, untangle complexities, and proactively find solutions will directly contribute to the creative output and strategic initiatives of the team, making a significant impact on the visual experiences delivered to a global audience.

What you'll do:

• Act as a key support for a Group Creative Director in leading a multi-team creative studio.
• Manage intricate calendars, resolve scheduling conflicts, and arrange meetings across senior leaders and teams spanning multiple offices.
• Orchestrate travel logistics, including ground transportation, accommodations, and flights.
• Provide crucial support for special projects, which may involve image research, presentation design, competitive analysis, and artist outreach for creative procurement.
• Plan and execute team meetings and events, handling room reservations, facility coordination, catering, and diligently documenting meeting notes and follow-up actions.
• Accurately track and submit expenses.

Must-Have Qualifications:

• Exceptional verbal and written communication skills, with a keen eye for email etiquette; your tone and clarity will represent the team.
• Meticulous attention to detail and robust follow-through, understanding that the smallest details contribute significantly.
• Demonstrated ability to multitask and effectively manage competing priorities with an organized, self-managing approach.
• Proficiency in widely used productivity tools and collaboration platforms.
• Familiarity with digital asset management and secure file organization/storage platforms.
• A genuine passion for digital media and visual creative processes, including design, photography, and video/motion.
• Resourceful, proactive, and highly adaptable to change in a fast-paced environment.
• Bachelor's degree or equivalent professional experience.
• Approximately 5 years of proven work experience within a design, advertising, or digital agency, or at a leading technology company.

Nice-to-Have Qualifications:

• Previous experience in a coordinator, assistant, or administrative support role.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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