Project Coordinator

Aquent, a leading talent solutions partner, is collaborating with a prominent organization dedicated to advancing well-being and innovation. This organization operates at the forefront of its field, impacting countless lives through its commitment to excellence and cutting-edge practices. Join a team where your contributions directly support critical operations and strategic initiatives, fostering an environment of growth and continuous improvement.

To be considered for this role, you must:

• Be authorized to work in the United States
• Not require sponsorship of any kind for the duration of the assignment
• Be able to work on a W-2 basis. C2C or 1099 is not permitted for this position
• Be able to work the following schedule: Monday - Friday, 7:00 AM - 3:30 PM

About the Opportunity

Are you a highly organized and proactive individual with a passion for driving efficiency and supporting diverse projects? This pivotal role offers you the chance to become an indispensable part of a dynamic team, where your organizational prowess and leadership skills will directly influence the smooth operation and successful execution of various departmental activities. You will play a crucial role in coordinating projects, managing resources, and ensuring seamless communication across multiple functions, making a tangible impact on the team's ability to achieve its goals and deliver exceptional results.

What You Will Do

• Manage project reporting, optimize resource utilization, and maintain project schedules, ensuring all project phases are meticulously documented.
• Lead individual projects, identifying opportunities for improvement and providing strategic direction.
• Facilitate workshops and committee meetings, presenting key results and fostering collaborative discussions.
• Provide expert guidance on administrative processes and streamline workflow to enhance operational efficiency.
• Offer expertise on policy and procedure, ensuring timely submission of essential documentation and smooth personnel functioning.
• Coordinate the hiring process for new team members, including initial departmental orientation and compliance reviews.
• Oversee the allocation of equipment and supplies, conduct periodic inventory reviews, and prepare facility reports.
• Track and present cost management efforts at departmental staff meetings, contributing to financial stewardship.
• Manage and coordinate various events, ensuring successful execution from planning to completion.
• Serve as a key liaison, coordinating support requests from various departments and ensuring quality work is completed efficiently.
• Ensure new hires have all necessary resources available precisely when and where they are needed.
• Participate in assigned projects, completing tasks within specified timeframes, and perform other related duties as required.

Must-Have Qualifications

• High school diploma or equivalent.
• Excellent organizational and problem-solving skills with the ability to prioritize multiple and diverse tasks effectively.
• Demonstrated ability to manage multiple, evolving priorities.
• Capacity to take direction and work effectively both independently and collaboratively within a team.
• Proven ability to independently seek out and obtain necessary information.
• Demonstrated ability to exercise sound judgment and discretion in confidential situations.
• Excellent written and verbal communication skills.
• Ability to communicate clearly and maintain a professional demeanor and composure with all levels of individuals, including leadership and colleagues.
• Exhibits a professional approach to work, including a strong sense of responsibility for assigned duties.
• Proficiency in preparing and managing accurate file systems consistent with standard office practices.
• Ability to utilize critical thinking skills and time management principles to develop effective work plans and achieve goals.
• Demonstrated ability and interest in learning new software programs as required.
• Intermediate level proficiency using computer software systems including Microsoft Office (Word, Excel, PowerPoint) and other standard office equipment (e.g., copiers, facsimile).
• Commitment to following safety policies and procedures and incorporating ergonomic principles into work habits.

Nice-to-Have Qualifications

• Bachelor's Degree.
• Extensive knowledge and understanding of complex organizational environments.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium.

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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