Accounts Payable Coordinator - Temporary / Part-Time

• Posting Location: Oakland, CA, US

Gensler is one of the world's leading architecture, design, and planning firms. Our work reflects an enduring commitment to sustainability and the belief that design is one of the most powerful strategic tools for securing a lasting competitive advantage. At Gensler, you will join a highly creative, dynamic team dedicated to innovative problem-solving and design excellence.

Your Role

Gensler Northwest Region is seeking a part-time (20 hours), temporary Accounts Payable Coordinator. As part of a team, you will be responsible for supporting various offices within the Northwest Region and will join a larger Accounts Payable team spread across multiple locations. As a team player, you will collaborate with our AP team, advocate best practices, tap into your problem-solving skills, and roll up your sleeves to pitch in when it's all hands-on deck.

What You Will Do

Main Responsibilities

• Review corporate credit card transactions per policy compliance and appropriate GL coding for payment review.
• Review expense requests per policy compliance and appropriate GL coding for employee reimbursement.
• Adhere to the Company's file retention protocols.
• Correspond with Budget Stakeholders to ensure expenses are accurate and approved appropriately.
• Conduct training for New Hires on submitting expense reports.
• Follow and communicate the company deadlines with Stakeholders across the Region.
• Complete month-end tasks in adherence to fiscal deadlines.

Cross-Training Opportunities

• Timecard maintenance, including monitoring missing timecards and manual timecard entry.
• Manage approval and filing of weekly studio labor reports.
• Conduct training for New Hires on timecard process.
• Respond to Vendor payment inquiries.
• Maintain and track Certificates of Insurance (COIs).
• Monitor, review, and upload reproduction activity through a Global Account Reproduction Database
• Enter invoice details in Coupa (vendor/invoice data, job coding, GL coding, etc.).
• Support other accounting activities as needed, including ad hoc reporting, filing, and research.

Your Qualifications

• Minimum 5 years of experience required in a dedicated Accounts Payable capacity.
• Business Administration or Associates Degree with an emphasis in Accounting preferred
• Ability to clearly and accurately communicate with Technical Managerial Staff
• Possess strong interpersonal skills to engage different personality types effectively.
• Ability to multi-task and prioritize to meet daily, weekly, and month-end deadlines.
• Ability to function independently and collaboratively with others.
• Must be proficient with MS Excel, Word, and Outlook
• Experience with Coupa P2P Software ideal
• Deltek/Vision Software experience a plus

**The hourly rate will be $40 per hour.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Awareness Week," our offices reflect our people's diverse interests.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law.

See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler's approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email talentacquisition@gensler.com.