Administrative Assistant V, Executive to Chief Executive Officer

Applications Due By August 21st, 2026

Goodwill of Colorado

Job Description

Pay: $70,000-$80,000/year

Schedule: Monday-Friday 8am-5pm, occasional evening or weekend hours

This position is eligible for Daily Pay!Work today, get paid today! We've partnered with DailyPay, a voluntary benefit to offer employees access to their pay on their own schedule.

JOB SUMMARY:

The Administrative Assistant V, Executive to Chief Executive Officer (CEO) must be able to work closely with a high-energy President/CEO in the fast-paced environment of a dynamic organization while also working independently with minimal supervision. The incumbent must be able to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. Demonstrating and maintaining a high level of accuracy and attention to detail are key to the success of this position.

ESSENTIAL FUNCTIONS:

• The Executive Assistant to the CEO will perform administrative and business duties as assigned in a fast-paced environment at the administrative offices of Goodwill of Colorado.

General Admin/Management of CEO Workflow:

• Manages CEO's inbox by researching, and routing correspondence; prepares summary report of inbox items, delegation, and follow-up/resolution.
• Manages CEO's calendar by planning and scheduling meetings, conferences, teleconferences, and travel. Discusses calendar with CEO daily.
• Manages a database of projects to keep the CEO up to date on important corporate goals.
• Coordinates with CEO on follow-up activities.
• Investigates and attempts to resolve matters before they reach the desk of the CEO.
• Performs research and provides reports related to corporate initiatives.
• Manages information flow; directs inquiries and requests for support to the correct leader.
• Prepares travel itineraries, conference registrations and travel arrangements for CEO; make reservations for business-related entertainment.
• Maintains CEO's Goodwill Industries International (GII) Systems Interactions.
• Coordinates and attends Board meetings and events, including after-hours where applicable.

Written Communications:

• Drafts letters and documents, and triaging communications and action items.
• Prepares Power Point presentations and other meeting materials, as requested.
• Prepares and maintains Board meeting minutes and other correspondence.
• Writes email correspondence, review materials for spelling, accuracy, and other errors; write hand-written thank-you notes.
• Prepares electronic birthday cards for Board members and selected staff.

Relationship Management:

• The Executive Assistant to the CEO must have the ability to interact professionally and diplomatically with various levels of management, employees, board members, donors, and other constituents. In addition, the incumbent will deal effectively and calmly with non-routine situations following accepted guidelines.
• The incumbent must be firm but polite; must have the ability to say "no" to stakeholders, including senior leadership, when it comes to enforcing the priorities and needs of the CEO.
• The incumbent will strive to establish and maintain cooperative and productive working relationships with all employees. The incumbent will recognize their limits and professional boundaries and the expertise of other staff.

Critical:

• The Executive Assistant to the CEO must maintain absolute confidentiality and highest discretion when dealing with personnel, board, and other sensitive issues. The incumbent must understand the nuances of written and oral communication with external stakeholders including board, executives at other Goodwill's and non-profits, etc.
• The incumbent must be able to manage multiple tasks simultaneously, moving quickly from one task to another while maintaining a high level of accuracy. Following through on all assigned tasks is crucial.
• Demonstrates strong interpersonal awareness by reading the room and adapting communication style, tone, and approach to effectively engage with diverse audiences, including executives, employees, board members, donors, clients, and community partners.
• To excel in this role, you will have to provide exceptional support to the President/CEO and your Supervisor. The incumbent will also need to take a hands-on approach and contribute at a high level of expertise and professionalism.

Other:

• Assists with coordination of social events; proactively manages need for catering lunches/dinners and/or meal reservations.
• Procures items (gifts, cards, meals, etc.).
• Prepare expense reports for CEO.
• Runs occasional errands for CEO.
• Act as a relief receptionist for daily breaks, and at additional times, as needed.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:

• A High School diploma or equivalent is required.

Experience:

• Seven (7) plus years of executive level administrative experience with a minimum of three (3) years supporting a CEO at an advanced level, in their full range of activities.

Other:

• Must possess a keen attention to detail,
• Must be able to cope with the pressure of deadlines and be flexible about job tasks and duties.
• Must possess the poise, articulation and tact required to successfully represent the CEO; must be neat and professionally dressed, courteous, personable, and able to communicate concisely and effectively.
• The highest level of confidentiality is required of the incumbent.
• Must possess critical thinking skills; must be proactive and autonomous.
• Must maintain a positive attitude and interact appropriately with others including all internal and external stakeholders.
• Must be skilled in Microsoft (MS) Office Suite, Outlook calendar management and able to type at least 50 wpm accurately. Must be highly skilled in MS Word, Excel, Power Point, Outlook, and Copilot.
• Position requires sitting for extended periods and using a computer keyboard for a minimum of four (4) hours each day. Must be physically able to carry up to 20 pounds and stand/stoop when restocking supplies.
• Must possess a high level of professionalism, excellent customer service skills and written and verbal communication skills.
• The incumbent will be required and must have the ability to drive for company business*.

*Per auto vehicle insurance carrier requirements: For applicants/employees to qualify for inclusion on the Goodwill driver insurance schedule, for purpose of driving Goodwill fleet vehicles, or for purpose of receiving company mileage reimbursement they must be at least:

• 19 years of age (not engaged in passenger transportation),
• 25 - 70 years of age for all passenger transportation services,
• 21 years of age for CDL.

Applicants/employee will be required to undergo a Motor Vehicle Record (MVR) check and background check; applicants/employees must disclose all moving traffic violations or vehicle crashes (within the last five (5) years)(Note: not all violations are a disqualification for employment and each case will be reviewed by the insurance carrier); must have valid Colorado State driver license; must also be able to operate company vehicle, and adhere to all Federal, State, and local laws governing vehicle operation.

Applicants/employees using their personal vehicle for company business (receiving company mileage reimbursement), must have valid vehicle insurance, valid driver license, and vehicle must be in roadworthy condition.

Goodwill is an Equal Opportunity Employer dedicated to employing qualified individuals including those with disabilities, protected veterans and military spouses.

Goodwill participates in E-Verify. For more information on E-Verify, please contact DHS: 888-897-7781 or www.dhs.gov/E-Verify.

We promote a Safe & Drug-free Workplace.

Physical Requirements

Attachment to Job Description

Job Title: 889 - Admin Asst V, Exec to CEO Dept Number: 9000

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Guide to Physical Requirements:

• Continuously (5-8 hours)
• Frequently (3-4 hours)
• Occasionally (1-2 hours)
• Never

LIFTING: (as defined by ADA)

Heavy: 45 lbs & over - NEVER

Moderate: 15-44 lbs - OCCASIONALLY

Light: 14 lbs & under - OCCASIONALLY

CARRYING:

Heavy: 45 lbs & over - NEVER

Moderate: 15-44 lbs - OCCASIONALLY

Light: 14 lbs & under - OCCASIONALLY

PUSHING/PULLING - OCCASIONALLY

REACHING:

Above Shoulder - OCCASIONALLY

At Shoulder - OCCASIONALLY

Below Shoulder - OCCASIONALLY

TWISTING - OCCASIONALLY

BENDING - OCCASIONALLY

KNEELING/CRAWLING - OCCASIONALLY

SQUAT - OCCASIONALLY

CLIMBING:

Use of legs only (stairs) - OCCASIONALLY

Use of arms & legs (ladders) - OCCASIONALLY

HEARING - CONTINUOUSLY

VISION:

Visual, close - CONTINUOUSLY

Visual, distant - FREQUENTLY

Visual, depth perception - FREQUENTLY

HANDS/FINGERS:

Simple grasping - FREQUENTLY

Fine Manipulation - FREQUENTLY

Repetitive Movements - FREQUENTLY

WALKING - FREQUENTLY

STANDING - FREQUENTLY

SITTING - FREQUENTLY

SPEAKING - FREQUENTLY

OTHER, please describe - OCCASIONALLY - Driving