SAO SUPERVISOR

Under the general direction of the Associate Dean of Academic and Student Affairs and the direct supervision of the Director of the Office of Academic and Student Affairs (OASA), Henry Samueli School of Engineering and Applied Science (HSSEAS), provide administrative and counseling support in the area of undergraduate student affairs. Assist in managing the daily operation of OASA and all staff with decision-making authority, acting jointly with and as back-up for the Director. Academic counselor for undergraduate students in mechanical and aerospace engineering, computer science, and computer science and engineering. Major duties include: advising undergraduate students on policies, procedures, and degree requirements; assessing, communicating, and recording academic progress; reviewing student petitions; and updating databases. Lead commencement coordinator overseeing a team of three support staff. Plan, coordinate, and run the annual HSSEAS Commencement degree-conferring ceremonies. Secure and authorize all on-campus facilities reservations, services, and purchases associated with the events; authorize and monitor expenditures; develop, plan, and direct the logistical and ceremonial aspects securing staff and students to work the events; provide oversight of commencement awards, electronic notices, and ticketing for eligible degree candidates, student data for the commencement program brochure, ceremony scripts, name cards, faculty attire, and commencement website. Supervise the lead computer science Student Services Advisor responsible for academic advising and Samueli School scholarships. Supervise the lead computer engineering Student Services Advisor responsible for academic advising, Graduate Schoolwide Recruitment Open House, Graduate Schoolwide Orientation, and Graduate Housing allocations. Supervise the lead civil engineering Student Services Advisor responsible for academic advising and coordinating course scheduling for the School. Assist with new employee training of career staff and student workers and assist with developing policies and processes. Produce statistical and analytical reports related to enrollment, scheduling, and other areas assigned by the Associate Dean and requested by academic departments. Utilize online systems to carry out duties. Occasional early evening hours required in order to participate in student informational events. Weekend hours required for OASA events, such as Discover UCLA Engineering.