Faculty Support Coordinator (School of Earth and Atmospheric Sciences)

About the School of Earth and Atmospheric Sciences at the Georgia Institute of Technology

The School of Earth and Atmospheric Sciences (EAS) is highly interdisciplinary and broadly covers all fields of Earth and space science. EAS hosts a range of undergraduate degrees, including B.S. programs in Atmospheric and Oceanic Sciences (AOS), Solid Earth and Planetary Sciences (SEP), and Environmental Science (ENVS), and hosts a distinct interdisciplinary Ph.D. program in Ocean Science and Engineering in collaboration with the School of Biological Sciences and Environmental Engineering. For more information about our School and academic programs, visit eas.gatech.edu.

Perform and coordinate administrative and financial support activities required by assigned faculty member(s) and associated research group(s). This position will interact consistently with: assigned faculty, research group staff, and sponsors. This position will typically advise and counsel: research group staff. This position will supervise: NA.

Job Duty 1 -

Coordinate proposal preparation and submission (data collection, tracking of statistical information, routing, editing).

Job Duty 2 -

Compile information, confer with appropriate staff, and prepare drafts of correspondence and reports.

Job Duty 3 -

Process check requests including support documentation. Coordinate monthly purchase statement reconciliation. Enter purchase orders through the accounting system.

Job Duty 4 -

Assist PI's regarding interpretation and application of administrative policies and procedures.

Job Duty 5 -

Liaise with the financial office in coordinating oversight of sponsored project activity.

Job Duty 6 -

Coordinate hiring process for assigned group by assembling personnel forms and arranging transportation and accommodation for new employees.

Job Duty 7 -

Coordinate and participate in visits, meetings, seminars, and video conferences.

Job Duty 8 -

Maintain faculty calendars. Prepare and update faculty CVs and bio-sketches; update faculty members' database.

Job Duty 9 -

Perform other duties as assigned.

Educational Requirements

Bachelor's Degree or an equivalent combination of education and experience

Required Experience

Five to seven years of job-related experience

$27.00-$29.00 / hourly

Applicants should submit a cover letter and resume.

SKILLS

This job requires working knowledge of administrative support processes required for an academic/research group within a university environment. Included are skills in financial record keeping, report writing, communications, and customer service. Use of office and specialized computer applications and systems is required.

Interested candidates may contact Natasha Hackey Lawson at nlawson3@gatech for additional information.

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will not be required to drive.

This role is not considered a position of trust.

This position will require a purchasing card (P-Card).

This position will not travel.

This position does not require security clearance.

Location: Atlanta, GA

Key Areas:

• Experience with procurement processes, including purchasing, vendor coordination, and managing orders or services.
• Experience planning and coordinating events, including logistics, scheduling, vendor communication, and on-site support.

A successful candidate must be able to pass a background check. Please visit: https://usg.policystat.com/policy/19298143/latest