Executive Assistant

Monday - Friday
8am - 4pm or 9am - 5pm

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

This position is not eligible for H-1B sponsorship.

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

The UNC Adams School of Dentistry Division of Oral and Craniofacial Health Sciences is the home of the faculty heavily involved in research and/or teaching in the Foundational and Biomedical Sciences.

The Executive Assistant provides high-level administrative and programmatic support to the Adams School of Dentistry ( ASOD) Office of Research Administration, with primary responsibility for supporting the Associate Dean for Research ( ADR) and the Office's efforts to advance the School's research mission. The position manages communications, coordinates scheduling and administrative activities for the ADR, supports research-related programs, meetings, and events, and serves as a liaison with other School and University offices, including Information Technology, Support Services, and Human Resources.

The position also provides administrative support to the Department of Biomedical Sciences, which includes many of the School's research-intensive faculty and plays a significant role in the predoctoral curriculum. Responsibilities include coordinating departmental administrative activities, communications, meetings, and other operational needs in support of faculty, leadership, and departmental programs.

This position operates in a dynamic academic and research environment and requires the ability to independently manage multiple priorities, exercise sound judgment, anticipate and resolve administrative needs, and coordinate effectively with faculty, staff, students, and internal and external partners. The successful candidate will demonstrate excellent written and verbal communication skills, strong organizational and problem-solving abilities, attention to detail, professionalism, discretion, and the ability to work independently while effectively managing competing priorities.

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

-Demonstrated proficiency with Microsoft Office 365 applications, including Word, Excel, PowerPoint, and Outlook.
-Experience using web-based survey, scheduling, and collaboration tools, such as Qualtrics or similar applications.
-Experience using University administrative and financial systems, such as InfoPorte, Concur, or comparable systems.
-Demonstrated experience coordinating complex calendars, meetings, programs, and events in a professional, academic, or research environment.
-Demonstrated ability to manage multiple priorities independently, exercise sound judgment and discretion, and communicate effectively with a variety of internal and external stakeholders.

Not Applicable.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.