Supply Chain & Operations Data Coordinator

About the Company

Join a leading global consumer goods company renowned for its innovative products and commitment to excellence. This organization is at the forefront of its industry, constantly evolving and setting new standards. Through our partnership with Aquent, we are seeking talented individuals to contribute to a dynamic environment where collaboration and impact are highly valued. This is an exciting opportunity to become an integral part of a team that drives operational efficiency and supports key strategic initiatives.

About the Opportunity

Are you a highly organized and detail-oriented professional with a passion for data management and administrative support? This is your chance to make a significant impact by ensuring seamless data flow and operational excellence for a vital team. You will be instrumental in transforming raw data into actionable insights, supporting critical projects, and collaborating with various cross-functional partners. Your contributions will directly enhance efficiency and accuracy, playing a key role in the successful execution of important business processes.

Key Responsibilities

• Prepare and set up complex spreadsheets, utilizing advanced Excel skills including basic formulas, VLOOKUPs, and pivot tables.
• Accurately transfer data between various files to facilitate uploads into new internal systems.
• Actively participate in training sessions to master new internal systems for data entry and allocation.
• Engage in self-directed learning using provided resources to deepen understanding of allocation processes and system functionalities.
• Facilitate clear and timely communication regarding new forms and processes to relevant internal teams.
• Manage and track future launch order forms, ensuring timely follow-up with cross-functional partners.
• Organize and transfer files for various product sets into new system upload templates, ensuring correct quantities by brand and retailer.
• Collect and prepare "no cost" files from cross-functional partners, setting up templates for allocation entry by brand and retailer.
• Proactively manage workload, request new assignments, and keep internal teams updated on progress.
• Maintain and manage tracking files to provide clear status updates and progress reports.
• Conduct daily reviews of quota violation reports, collaborating with internal teams to resolve issues.
• Provide essential administrative and data entry support to various team members.
• Review order form files, identify missing information, confirm readiness, and coordinate with relevant parties for completion.
• Set up allocation files for yearly and seasonal product sets, ensuring accurate order matching for upload into new systems.
• Manage "no cost" allocations, including samples, by accurately inputting data into the system based on strategies developed with cross-functional partners.
• Support team members with daily administrative and managerial tasks, including scheduling, meeting coordination, data analysis, data entry, and file management.

Required Qualifications

• 1-3 years of prior administrative experience.
• Demonstrated solid Excel proficiency, including basic formulas, VLOOKUPs, pivot tables, and managing data across multiple spreadsheets.
• Proficiency in MS Office Suite.
• Excellent data entry skills with a high degree of accuracy.
• Highly organized with exceptional attention to detail.
• Self-motivated, proactive, and an independent worker who eagerly seeks next steps.
• Excellent communication skills, with the ability to interact effectively with all levels within the organization.
• Ability to prioritize tasks and manage multiple responsibilities effectively.

Preferred Qualifications

• Background experience in supply chain, product management, or retail environments.
• Understanding of inventory terms and allocation processes.
• Experience communicating and collaborating with diverse cross-functional teams.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.