Events & Engagement Specialist

The College of Computing & Artificial Intelligence (CAI) is expanding our team with an Events & Engagement Specialist. While the college is new on campus, our departments and programs have a longstanding history and decades of passionate alumni and friends. The Events & Engagement Specialist will help us expand our reach and create new events and opportunities for the CAI community to engage.

This is a role for someone who can turn ideas into exceptional experiences, from the first concept through the final follow-up. You will manage event logistics including catering, audiovisual needs, and setup, as well as speaker coordination, event promotion, and thinking strategically about our audiences and their interests. You will plan and deliver programs that connect the CAI community and bring CAI's thought leadership to audiences both in Madison and around the country.

The ideal candidate will have experience managing events from idea through execution and the initiative to take a concept and run with it. The right person will see possibilities, bring ideas forward, and be comfortable figuring things out when there isn't an established playbook. The work requires someone who is highly organized and able to manage complex logistics and timelines, while also representing CAI professionally and engaging confidently with alumni, donors, parents, and other guests.

Because many of our events take place outside of regular business hours and in other cities, this role will occasionally require evening work and overnight travel. Travel typically occurs about 10 times per year, with overnight trips generally limited to one or two nights at a time.

• Serves as a unit liaison for internal and external stakeholders, answers questions, and provides information about established programs based on set material or standards

• Plans and leads the implementation of major alumni events, volunteer committees, and activities in alignment with strategic initiatives and objectives

• Monitors, organizes, and updates donor records, and implements operating policies and procedures

• Plans, directs, and executes alumni visits and discovery calls, passing leads to the appropriate major gift officers to cultivate relationships to assist in achieving established donor goals

• Identifies data trends, errors, and insufficient data; and reports variances according to established policies and procedures

• Leads the development, production, and dissemination of communication and branding strategies and materials for the unit

UW-Madison, College of Computing and Artificial Intelligence, Alumni Relations

The expected starting salary ranges from $53,515 - $76,000, depending on qualifications and experience. There may be flexibility for highly qualified candidates.

Employees in this position can expect to receive benefits such as:
- Generous vacation, holidays, and paid time off
- Competitive insurances and savings accounts
- Retirement benefits

More Benefits information can be foundhere.

• A minimum of 2 years of professional experience planning and executing events

• Experience managing multiple projects or events simultaneously, with strong organizational skills and attention to detail

• Strong oral and written communication skills

• Ability to work occasional evenings and travel for events, including overnight travel as needed.

• Experience with event registration platforms, CRM systems, and project management tools

• Experience developing or contributing to event marketing, promotional strategies, or communications

• Experience working in higher education, alumni relations, advancement, nonprofit or a related field

Bachelor's degree required

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To apply for this position, select either"I am a current employee"or"I am not a current employee"underApply Now. You will then be prompted to upload your application materials.

Important:The application has onlyoneattachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area.

Upload required documents:

• A cover letter detailing how your qualifications and experiences align with the responsibilities of the position.

• Resume

Please note that reference checks will be conducted for finalists. Applicants selected toproceedin the selection process will be notified directly. All applicants will receive notification once a finalselectionhas beenmadeand the search is complete.

Conditions of Appointment: This is a 100%Academic Staff appointment. Salary will be assigned within theappropriate range,commensuratewith the candidate's qualifications and experience. An excellent benefits package is also included. Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e.a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Kayla Weisensel at krweisensel@wisc.edu

Relay Access (WTRS): 7-1-1. SeeRELAY_SERVICEfor further information.

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