Office Administrative Support Manager - COR

Buffalo Rock is an award-winning Pepsi and Keurig Dr Pepper bottler founded in Birmingham, AL more than 125 years ago. Buffalo Rock manages the best alcoholic and non-alcoholic beverage portfolio in the country, which includes several beloved global and regional brands.

• Welcome visitors: Greet guests, provide information, and direct them to the appropriate person or office.

• Manage communications: Answer and route phone calls, take messages, and handle incoming and outgoing mail.

• Coordinate food orders for events, including courier pickup, unpacking, setup, and breakdown/clean-up of foodservice;

• Manage courier coverage to ensure essential duties are completed during absences.

• Provide administrative support: Perform various clerical tasks like data entry, filing, and ordering office supplies.

• Maintain the reception area: Keep the front desk and waiting area clean, organized, and presentable.

• Secure all main doors at the end of the day.

• Manage calendars, including scheduling meetings, appointments, and travel arrangements.

• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.

• Coordinate and organize meetings, including preparing agendas, materials, and minutes.

• Handle confidential information with the highest level of discretion.

• Assist in the preparation and tracking of budgets, expense reports, and invoices.

• Support special projects, strategic initiatives, and organizational events as assigned.

• Anticipate executive needs and proactively manage priorities to maximize productivity.

• Maintain and update filing systems, both electronic and physical.

• Foster effective communication across departments.

• May require a limited amount of travel.

• Supervise other administrative or corporate staff as directed.

• Maintain a high level of professionalism among many different constituents.

• Perform all other duties as assigned by the Supervisor.

• Must exhibit a high level of ethical and moral conduct while at work or in attendance of any off-site function during work hours or after work hours while representing the Buffalo Rock Company.

• Responsible for continuous self-improvement through the knowledge and use of all Buffalo Rock provided training, either web-based, in-house, or any other provided method. Must successfully complete assigned training curriculum, including but not limited to online and/or facilitated training.

• Ensure that every reasonable precaution is taken to protect the Company from possible damage, theft, or other liabilities.

• Ensure that every reasonable precaution is taken to protect the safety of employee- partners, self, customers, Buffalo Rock property, and customer property.

• Honor and follow through on all business commitments.

• Embody Buffalo Rock's Purpose of "Building brands through legendary service and remarkable people."

• Live Buffalo Rock's Core Values:

  • Committed to serving our communities.

  • Customer success drives our success.

  • Integrity matters.

  • Obsessed with continuous improvement.

  • We care for each other.

  • Win the day.

N (Not Applicable) Activity is not applicable to this position.

O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Position requires this activity from 33%-66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)

• Education:

  • High School Diploma (or GED or High School Equivalence Certificate); Required

  • College degree preferred; equivalent combination of education, training, and relevant experience may be considered.

• Experience

  • Minimum of 5 years of experience in an executive or senior administrative support role or office manager role preferred; equivalent experience considered.

  • Must have intermediate-level experience using Microsoft Office Suite, including proficiency with Word, Excel, PowerPoint, and Outlook.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, genetic makeup, status as a protected veteran, or any other factor prohibited by applicable law.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.

I have reviewed this job description, and I can perform the essential functions with or without reasonable accommodation.

Applicant/Employee-Partner______________________________

Date__________________

Interviewer/Supervisor___________________________________

Date__________________