Legal Administrative Assistant - Corporate

You're looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That's why we're looking for a Legal Administrative Assistant to play an integral role in supporting our attorneys and ensuring the seamless delivery of legal services.

The ideal candidate will be responsible for...

• Providing comprehensive administrative support to assigned attorneys, proactively managing priorities, coordinating workflows, and ensuring timely completion of critical tasks.
• Serving as a key point of contact for clients, facilitating communications, coordinating client events, and supporting the delivery of exceptional legal services.
• Managing complex calendars, scheduling meetings and travel, and anticipating attorney needs to keep the practice running efficiently.
• Supporting client and matter management by opening new files, preparing engagement letters, maintaining electronic records and shared sites, and finalizing documents and presentations.
• Coordinating the client billing process, including monthly pre-bills, revisions, invoice preparation, payment follow-up, and collaboration with attorneys and billing teams.
• Identifying opportunities to improve practice efficiency, implementing streamlined procedures, and collaborating with administrative colleagues to enhance operations.
• Monitoring incoming communications, identifying and tracking action items, managing time and data entry, and providing SDAT filing support.

The successful candidate will demonstrate...

• A minimum of two years of related administrative support experience in a fast-paced, high-performance environment; experience supporting partner-level attorneys is strongly preferred.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, and PowerPoint, along with strong database and internet research skills.
• Exceptional written communication, grammar, proofreading, and organizational skills, with meticulous attention to detail and the ability to present information clearly and effectively.
• Strong interpersonal and client service skills, with the ability to communicate professionally and collaborate with attorneys, clients, and stakeholders at all organizational levels.
• Proactive problem-solving abilities, sound judgment, and the initiative to anticipate needs, resolve issues independently, and make informed decisions.
• Excellent time management and prioritization skills, with a proven ability to manage competing demands, meet deadlines, and deliver results with minimal supervision.
• Familiarity with document management systems, the ability to learn firm-specific billing, time-entry, and file-storage applications, and an unwavering commitment to confidentiality, integrity, and discretion.