Executive Assistant (School of Civil & Environmental Engineering)

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the well-being of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

About the School of Civil & Environmental Engineering at the Georgia Institute of Technology
The School of Civil and Environmental Engineering at Georgia Tech currently has more than 650 undergraduate students, nearly 320 graduate students, 55 tenure-track faculty members, and 4 Professors of the Practice. Women comprise 50% of the undergraduate population, and more than 29% of the undergraduate student population identifies as a member of under-represented minority groups. Thirteen faculty members are women, and eight faculty members identify as a member of under-represented minority groups. Twenty-six faculty members hold endowed chairs or professorships with 30% of them being women faculty. The School's Strategic Vision is available at www.ce.gatech.edu/strategic-vision. The 2027 U.S. News and World Report rankings place both the Civil Engineering and the Environmental Engineering undergraduate programs at #1 in the country. The 2027 graduate program rankings will not be released for some time, but in 2026 the corresponding graduate programs were ranked #3 and #4, respectively.

We are a vibrant and intellectually diverse School, with people who are using new technologies to expand the notion of what it means to be civil and environmental engineers in the 21st Century. We teach our students the engineering fundamentals needed to be successful at the interface of the built and the natural worlds. Our program focuses on learning how to think, how to solve problems, and how to impact society for the better. We provide rigorous learning environments, together with out-of-the-classroom and overseas experiences challenging our students to reach their highest potential.

Perform administrative duties for an individual top executive, group, or department. Prepare reports, meeting minutes and correspondence. Create and edit documents, spreadsheets, and presentations. Manage schedules, arrange appointments and itineraries. Coordinate meetings, travel, conference calls, and complete expense reports. Answer and transfer phone calls. Remain knowledgeable of business unit policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Highest-level support. Performs advanced tasks under minimal supervision. This position will interact on a consistent basis with: Executive leadership, Faculty, Staff, Students, and callers/visitors. This position typically will advise and counsel: executive leadership, faculty, and administrative staff. This position will supervise: N/A

Job Duty 1 -
Manage the daily activities of the Leader/Executive, including full responsibility for calendar management/scheduling and prepare necessary documentation, as required, for upcoming appointments, meetings, travel, events, and documents requiring the Leader's/Executive's presence

Job Duty 2 -
Provide advice and recommendations to senior leadership and management officials concerning policies, initiatives, and operational matters/issues

Job Duty 3 -
Develop agenda and plan and coordinate meetings, conferences, and events

Job Duty 4 -
Track assignments, budget, and tasking for senior staff assigned to the Executive, and report status on major initiatives and special assignments

Job Duty 5 -
Complete and submit spend authority requests and expense reimbursement requests along with coordinating travel schedules and itineraries; Process office invoices including reconciliation of charges

Job Duty 6 -
Serve as primary point of contact for receiving and accommodating visitors/callers

Job Duty 7 -
Maintain office filing system including confidential files and procure supplies and materials, as needed

Job Duty 8 -
Perform other related duties as assigned

Educational Requirements
Bachelor's Degree or an equivalent combination of education and experience

Required Experience
Six to eight years of job-related experience

Preferred Educational Qualifications
Master's Degree

Preferred Experience Qualifications
Three or more years of progressively responsible experience assisting executive-level leaders.

Strong written and verbal communication skills with the ability to interact professionally with senior leadership, faculty, advisory board members, sponsors, alumni, and external partners.

Experience working in a higher education, nonprofit, research, or professional association environment preferred.

Applicants should submit .pdf copies of the following:

• CV/Resume

• A cover letter of application

• The names and contact information for at least three references.

SKILLS
This job requires advanced knowledge and skills in executive office administration, time management, problem resolution, customer service, and communication (written and verbal). Included is the use of office related and specialized computer applications. Must possess a strong personal code of ethics, including maintaining confidentiality; ability to adapt to quickly changing circumstances and handling multiple tasks simultaneously. Ability to work independently and take initiative. Strong verbal and written communication are required and the ability to identify and solve complex problems, including the ability to anticipate various outcomes, is a must.

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Salary Range: $72,000.00 - $78,000.00 (Commensurate with experience)

Location: Atlanta, GA

Job Grade: A9

This is not a supervisory position.
This position does have financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does require a purchasing card (P-Card).
This position will not travel.
This position does not require security clearance.

The successful candidate for this position will be responsible for the following:

• Coordinate complex multi-party scheduling (faculty meetings, leadership meetings, donor meetings, etc.), using Copilot/AI tools to draft first versions of routine communications, announcements, letter templates, etc. before routing to the School Chair. You will also maintain a living master calendar of school deadlines.
• Coordinate the annual Faculty evaluation cycle by collecting the necessary materials, organizing files on a shared drive, schedule evaluation conference meetings, etc.
• Organize faculty candidate visits, which include setting up the itinerary, travel & lodging accommodations, meal reservations, room bookings, AV setup, and other day-of logistics.
• Support the administrative tasks for the Associate Chairs

A successful candidate must be able to pass a background check, which will include a Credit check. Please visit https://usg.policystat.com/policy/19298143/latest

The School of Civil and Environmental Engineering (www.cee.gatech.edu) at the Georgia Institute of Technology in Atlanta, Georgia, invites applications for an Executive Assistant. This position provides high-level administrative and operational support to the School Chair and Associate Chairs and plays an important role in supporting the effective day-to-day operations of the School's leadership team.

The Executive Assistant manages complex administrative responsibilities, coordinates competing priorities, supports meetings and special projects, and facilitates effective communication with faculty, staff, students, and internal and external stakeholders. The successful candidate will demonstrate exceptional organizational and project management skills, sound judgment, professionalism, discretion, attention to detail, and a strong commitment to customer service. This position requires the ability to anticipate needs, exercise initiative, manage sensitive and confidential information, and work effectively in a dynamic, fast-paced academic environment.