Executive Assistant

ROLE PURPOSE

The Executive Assistant is a thoughtful, digitally minded support professional who creates capacity for leaders by managing coordination, logistics, preparation, and follow-through. This role anticipates what is needed, uses good judgment and finds smarter ways to get work done.

WHAT YOU'LL DO

• Manage calendars and priorities with an understanding of what matters most, resolving conflicts and preparing for what is ahead.
• Plan travel from start to finish by researching options, making thoughtful recommendations, and managing changes along the way.
• Coordinate meetings, visits, and events with attention to the experience, including locations, food, materials, technology, swag, and other details.
• Keep commitments moving by tracking follow-ups, deadlines and next steps so important items do not get lost.
• Prepare leaders for what is ahead by organizing materials and providing light presentation and document support when needed.
• Manage expenses and administrative work accurately, efficiently and with strong follow-through.
• Use AI and technology to work smarter by improving research, planning, and routine work, and by exploring agents, automation and other tools that can help executives and the EA team.
• Serve as a trusted partner by using good judgment and discretion with sensitive business, employee, and executive information.

WHAT MAKES SOMEONE GREAT IN THIS ROLE

Anticipation | Judgment | Digital curiosity | Executive presence | Organization | Discretion | Adaptability | Learning agility

BASIC REQUIREMENTS

• Experience providing administrative or executive-level support, with strong organization, communication, and follow-through.
• Proficiency with Microsoft 365 and the curiosity to learn and apply AI, agents, automation, and other digital tools.
• Ability to manage changing priorities independently while maintaining confidentiality and sound judgment.
• Ability to drive as a function of the role, maintain a valid driver's license and meet applicable Motor Vehicle Record (MVR) requirements.
• Ability to support occasional business needs outside normal working hours when travel, meetings or events require it.

The Executive Assistant creates capacity for leaders by anticipating what is needed, owning the details and using technology to make work simpler and more effective.

Benefits

At Performance Contracting, our employees are our greatest asset. We put our people first and are proud to provide a comprehensive benefits package designed to meet the needs of our employees at every stage of life.

In our commitment to fostering an environment where everyone can thrive personally and professionally, we offer:

• Competitive pay
• Incentive bonus plan
• Employee stock ownership plan (ESOP)
• 401(k) retirement savings plan with match
• Medical, prescription drug, dental, and vision insurance plans with flexible spending account option
• Life insurance, AD&D, and disability benefits
• Employee assistance program (EAP)
• Flexible paid time off policy and paid holidays

PCG provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

PCG is a background screening, drug-free workplace. In accordance with the provisions of Tennessee Code Annotated (T.C.A.), Title 50, Chapter 9, PCG's Drug-Free Workplace Program includes drug and alcohol testing as part of the hiring process and throughout employment, as applicable.

Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

NOTICE TO STAFFING FIRMS, AGENCIES AND EMPLOYMENT VENDORS:

Performance Contracting Group and its affiliates will not accept unsolicited resumes from third party recruiters without a signed Fee Agreement in place AND a candidate has been submitted into our applicant tracking system (Dayforce). Vendor solicitation should be directed to the Corporate Recruitment Department directly; as such, firms that circumvent the required compliant process will be barred from submitting candidates. In the absence of a signed fee agreement AND proper resume submission, PCG does not recognize any claim on a candidate by a third party, will consider unsolicited resumes the property of the company and reserves the right to engage and hire those candidates without any financial responsibility to the third-party vendor.

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