Patient Services Coord. III

This position is located at Newton-Wellesley Hospital.

Sign-on bonus for qualified candidates!

Under the general supervision of the Practice Manager, the Patient Service Coordinator III provides support within an Ambulatory Practice setting. Drawing on a broad understanding of Hospital practices and policies and displaying a high degree of initiative, the incumbent will handle a wide range of tasks and responsibilities. Works with all physicians, nurses, and other clinical staff members to ensure a quality-based work flow throughout the department of Radiation Oncology.

• Provides administrative support to multiple physicians in a clinic setting
• Performs all check in/check out functions
• Schedules follow up appts and imaging scans on clinic patients
• May be required to get prior-authorization for scan before booking
• Runs daily schedules in Mosaiq for patient clearance of appt
• Arrive and Q patient in Mosaiq for Consults and Follow up appts
• Provides HIPAA and MaHighway documentation for patient signature
• Ensures compliance with Rad Onc wristband policy and patient identification
• Schedules patient transport and pickup for inpatients in Epic using the Patient Transport Tracking module- (process is different for NWH patients)
• Schedules translators for patient appointments
• Answers clinic phone lines and triages patient calls appropriately
• Scans misc documents, including patient consent forms into Epic
• Triage prescription renewals, print medication lists, faxing, scanning of patient material
• Responsible for all FD "inbasket" pool emails through Epic
• Assist with reminder calls
• Assist with managed care authorizations- shared by 3-4 staff @ NW
• Coordinates the workflow and schedules with the department to ensure an efficient daily operation.; including scheduling physician appts
• Works to ensure HIPAA Confidentiality and Privacy Policies are fully implemented. -
• Assists with special projects as required. Projects may include such topics regarding billing, charge entry, compliance and/or Operations Improvement Initiatives.

Performs all duties of a PSCI and II, or special projects as requested, that are unit specific and that are appropriate to this level of position that are not listed in this job description.

The right candidates have a positive attitude, quick mind, and thrive with working under strict timelines. We are looking for a fast learner to assist the PSC III staff with authorizations and appeals to ensure reimbursement so that MGH can continue to provide the highest quality of care in the industry for our patients. We will gladly train the right candidate.

• High School Diploma or GED required, Associates degree or higher preferred
• Minimum of 2 to 4 years of healthcare or administrative experience
• Medical terminology desirable
• Demonstrated experience to interface with various levels of the practice, especially with the knowledge and issues related to managed care.
• Requires basic knowledge of Outlook
• Demonstrated ability to work independently, with limited supervision, resolves issues and prioritize work. Be organized, attentive to detail and achieve outcomes with the team
• Demonstrates effective interpersonal and communication skills.
• Effectively interacts with all levels of management

Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.