Associate Director, Procurement

Job Description

Typical duties may include but are not limited to:

• Assists in the oversight and direction of the operations of the Procurement and Card Services Department. Provides guidance and direction to support professionals.
• Oversees and ensures purchasing policies and practices are followed in accordance with university policy and state statutes.
• Assists in the preparation and evaluation of complex solicitations and contracts, including negotiations with suppliers. Approves high-dollar purchases and negotiates contract terms.
• Negotiates and prepares purchasing contracts and negotiates contract claims. Identifies and addresses contract management issues to maintain compliance and efficiency.
• Oversees a contract management system to ensure suppliers comply with their contract terms and conditions.
• Participates in forecasting and planning activities to predict demand and align team resources to meet requirements.
• Manages the record keeping, reporting, and other functions for the department.
• Develop and administer internal standard operating procedures that document the procurement and card services processes.
• Support the development of programs for inspecting, testing, and approving goods and services. Develops and implements reporting for purchase and procurement card activities
• Participates in the strategic planning for assigned areas and assists with developing and implementing the departmental strategic plan.
• Represent the department in cross-departmental groups, client collaboration meetings and serve as backup to the Director of Procurement.
• Establishes performance goals and measures to evaluate success within the assigned area of responsibility.
• Assists in the development and implementation of policies, procedures, and control systems.
• Maintains Financial Disclosure in accordance with Chapter 112 F.S.

Other Duties:

• Assists with routine and special projects, which may include statistical and financial analysis, research, and preparing comprehensive reports for presentation to administration and auditors.
• Provides PCard administration oversight.
• Serves as a backup to Assistant Director, AP & Travel.
• Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires either ten years of directly related full-time experience or, as an alternative, a Bachelor's degree from an accredited institution in Accounting, Business Management, Public Administration, or other closely related field and six years of full-time experience directly related to the job functions.
• Professional full-time experience in procurement including formal solicitation processes and contract negotiations.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Outlook).
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Master's degree from an accredited institution in Accounting, Business Management, Public Administration, or other closely related field.
• 4 Years professional full-time experience in a higher education setting in procurement including formal solicitation processes and contract negotiations.
• Experience managing others by providing information, guidance, and motivation.
• Experience with Workday module.
• Current certification from an organization such as Institute of Supply Management (ISM) or National Association of Educational Procurement (NAEP).
• Current CPPO, CPPB or NIGP-CPP certification.

Knowledge, Skills & Abilities:

• Knowledge of university policies and procedures, applicable local, state, and federal regulations related to purchasing.
• Knowledge of or ability to learn Workday or similar enterprise financial management software application.
• Excellent interpersonal, verbal, and written communication skills.
• Excellent organizational skills and the ability to prioritize and complete simultaneous projects.
• Skill in completing assignments accurately and with attention to detail.
• Ability to interact in a professional manner with a diverse group of staff, faculty, students, and the community in a service-oriented environment.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Ability to take initiative to plan, organize, coordinate, and perform work in various situations when numerous and diverse demands are involved.
• Ability to use effective decision making and problem-solving techniques.
• Ability to interpret and apply laws, regulations, policies, and procedures consistently.
• Ability to negotiate terms of a contract.
• Ability to collaborate and work effectively within a diverse community and willing to contribute to a team effort.
• Ability to collect, analyze and interpret financial data, prepare financial reports, statements, and projections.
• Ability to effectively manage the work of others by providing information, guidance, and motivation.
• Ability to develop training presentations and programs.
• Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes an equitable environment.

Pay Grade: 19 - $66,000 to negotiable.