Administrative Assistant to the VP of Group Homes

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The Administrative Assistant supports the Vice President of UC and Group Homes and the UC & GH Team to perform, coordinate and oversee administrative duties and mid-level projects while providing an extensive level of support, acting with little supervision, to anticipate needs while managing the day to day workflow and prioritizing various projects, which includes scheduling; engaging with Behavioral Health team, customers, consultants & vendors; project coordination; document and report creation; preparing materials for meetings, and participating in a wide range of special projects.

Job Responsibilities

• Manages and maintains the Vice President's and Directors' schedules including making appointments, travel arrangements, and meetings:
• Coordinates Vice President's schedule as needed. This includes proactively (weekly/daily) setting up and keeping track of meetings, appointments, conference calls, external engagements, etc. and ensuring the Vice President is aware of their scheduled obligations.
• Understand Vice President's priorities and acts accordingly, awareness of which calls need to be taken, which meetings cannot be moved, when lunch should be scheduled, etc.
• Plan and coordinate group meetings, events and outings (reservations, coordinating payment, communicating details, etc.)
• Performs a wide range of administrative data functions associated with recruitment, onboarding, performance management and training within various technical systems in accordance with agency policies and compliance regulations.
• Reads, researches, routes correspondence. Collects and analyzes information; handles electronic health records, prepares reports and presentations; draft letters and documents.
• Processes and submits various invoices, payment and reconciles monthly bills.
• Provides administrative and customer support including but not limited to answering phones, greeting guests, directing inquiries, filing, distributing and logging mail, maintain copies, forms and documents, purchases supplies, scheduling and coordinating meetings, prepares memos and correspondence when needed.
• Assist with various special projects as needed
• Serves on various Agency committees.
• Perform other duties as assigned.

Job Requirements

• Minimum of High School diploma/GED Associates degree required.
• Minimum 2-4 years of Administrative Assistant experience.
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  Ability to work with economically and culturally diverse population.

  
  
• Ability to work with sensitive information & records.
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  Skills: excellent written and oral communication skills including data entry skills.

  
  

Pay

• $19.23 per hour, paid weekly

Schedule

• Monday - Friday; full time role (includes 1 remote day per work week)