Corporate Administrative Assistance

Our Incora Story is really taking off - we'd love you to join us for the journey.

We are currently seeking an exceptional customer service professional to join us as a Corporate Administrative Assistance.

As the leading supply chain solutions business in the aerospace industry Customers are at the heart of our business.

The Corporate Administrative Assistance position is accountable for providing a variety of general executive administrative support duties, including but not limited to, the essential duties listed below. Although most of the duties of the position may be focused in supporting the corporate/executive department, additional support may be required in other areas, including but not limited to, Human Resources, Marketing, Sales and Purchasing, as coordinated by the manager.

Most importantly you will be passionate about our Incora Values and exceeding customer expectations.

• Courage Take ownership for issues and problems.
• Collaboration Share knowledge and experience with others
• Commitment - Focus on ensuring internal and external customer expectations are met in a timely way.

What Incora can offer you:
An exciting package that includes great salary and benefits you would expect from a growing ambitious company, a chance to work in a first-class brand-new environment but most importantly we will offer you the chance to become part of our Incora story.

• We want you to share in the success of Incora, so every employee is eligible for one of our incentives programs.

• Incora offers 8 Paid Holidays with 2 additional Floating Holidays for all Full-Time employees.
• Full-Time Non-Exempt employees receive up to 80 hours of Vacation per year, increasing with length of service. In addition, they will receive a separate amount of Sick Time.
• Full-Time Exempt employees are part of Incora's FlexTime policy, as well as 80 hours of Exempt Sick time.
• Family friendly policies such as 2 weeks paid parental leave.
• We believe every little helps by offering a generous discount portal only available to Incora employees vis Perkspot.
• Employer paid Group Life Insurance at 1x salary, STD, and LTD.
• Incora offers three (four for California) different health plans with competitive premiums for all full-time permanent employees.
• Incora offers a 401K plan with company match.
• Very importantly we want to be with you to help your career take off and become part of the Incora Story

So, if you feel you have all of this, and want to be part of developing the Incora Story apply now we can't wait to hear from you

We are passionate about Diversity & Inclusion and we welcome applications from all persons regardless of their age, race, gender, disability, religion/belief, or sexual orientation.

This position interacts with multiple levels of executive management, inter-departmental and/or external business partners, providing administrative services. These services may be internal, off-site or within a high-profile environment, and require professional interpersonal skills and demeanor, as well as confidentiality, tact, and diplomacy.

About You

• Provide administrative assistance and support for select ELT members
• Maintain executive calendars and meetings agendas as needed
• Organize and maintain files and records
• Plan and schedule meetings and appointments
• Manage projects and conduct research as assigned
• Prepare and edit correspondence
• Manage travel arrangements
• Manage expense reports to ensure accuracy and timely reporting
• Manage any guests/visitors for supporting executives
• Perform general and intermediate administrative tasks, word processing, data entry, filing, faxing, scanning and telephone services, as needed
• Respond to written and verbal requests for approved documentation, questionnaires and basic form completion and submission, as trained and authorized
• Perform mailing and distribution tasks for internal and/or external mail and fax delivery, including marketing and promotional materials, and bulk and international mail for supporting executives
• Organize, update, and maintain departmental or company-wide lists, presentation libraries or data files, which may include intranet and internet web page maintenance; and data file management (electronically or in hard copy,) as trained and authorized
• Organize and coordinate executive travel arrangements, office lunches, meetings and events (may include pickup and delivery of food or business-related items)
• Attend all Company sponsored meetings, events or trainings, as requested
• Perform other duties as assigned

Education: High School Diploma or GED is required

Qualifications and Experience: Minimum of two years in an administrative type of role

Demonstrated ability to perform administrative tasks in a confidential and professional manner

• Demonstrated ability to manage multiple tasks accurately, while meeting priorities and deadlines on time

• High level of organization and flexibility skills
• Ability to be reliable and consistent in attendance and work performance
• Ability to interact well with all levels of management, co-workers, customers and vendors, as needed
• Strong computer-based competency, including Microsoft Suite applications (i.e., Word, Outlook, PowerPoint, and Excel) is required
• Excellent computer skills with experience using the Microsoft Office Suite of programs